Planning and Coordinating Admission Event Template

More education templates

Ensure your admission events are flawlessly executed with this comprehensive template. From selecting dates and venues to organizing speakers and marketing materials, this guide covers all aspects of planning and coordinating open houses, information sessions, and campus tours.

Leverage this template to seamlessly manage tasks and deadlines, ensuring a smooth and engaging experience for prospective students and their families.

Get this template on priority matrix

Planning and Coordinating Admission Event for Priority Matrix

Planning and Coordinating Admission Event in Priority Matrix

Coordinate and plan successful admission events with ease.

You can start using Planning and Coordinating Admission Event or other Education Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Immediate and Important

  • Task 1: Choose event date, due in 2 days
    ☐ Identify a suitable date for the event ☐ Ensure there are no conflicts with other events
  • Task 2: Identify and book venue, due in 1 week
    ☐ Find a suitable venue for the event ☐ Book the venue
  • Task 5: Plan campus tours, due in 1 month
    ☐ Identify key areas to showcase ☐ Arrange for guides
  • Task 9: Finalise event schedule, due in 9 weeks
    ☐ Finalise the timeline of the event ☐ Confirm time for each activity
  • Task 10: Confirm speakers and presentations, due in 10 weeks
    ☐ Confirm speakers ☐ Finalise presentations
  • Task 11: Finalise campus tours, due in 11 weeks
    ☐ Finalise areas to showcase ☐ Confirm guides
  • Task 12: Confirm catering arrangements, due in 12 weeks
    ☐ Confirm menu ☐ Confirm caterers
  • Task 13: Send out invitations, due in 13 weeks
    ☐ Send out invitations to prospective students ☐ Send out invitations to parents
  • Task 15: Finalise event logistics, due in 15 weeks
    ☐ Finalise seating arrangements ☐ Plan for event registration
  • Task 16: Prepare event staff, due in 16 weeks
    ☐ Train event staff ☐ Assign duties to event staff
  • Task 18: Conduct final checks, due in 18 weeks
    ☐ Check all arrangements ☐ Ensure everything is ready for the event
  • Task 19: Hold the event, due in 19 weeks
    ☐ Ensure the event runs smoothly ☐ Address any issues that arise

Important but not Immediate

  • Task 3: Develop event schedule, due in 2 weeks
    ☐ Plan the timeline of the event ☐ Allocate time for each activity
  • Task 4: Organise speakers and presentations, due in 3 weeks
    ☐ Identify potential speakers ☐ Prepare presentations
  • Task 7: Develop marketing materials, due in 6 weeks
    ☐ Design flyers and posters ☐ Plan social media campaign
  • Task 14: Arrange for necessary equipment, due in 14 weeks
    ☐ Arrange for audio-visual equipment ☐ Arrange for other necessary equipment
  • Task 20: Post-event follow-up, due in 20 weeks
    ☐ Send out thank you notes to attendees ☐ Collect feedback from attendees ☐ Assess the success of the event

Immediate but not Important

  • Task 6: Organise catering, due in 5 weeks
    ☐ Decide on menu ☐ Book caterers
  • Task 8: Distribute marketing materials, due in 2 months
    ☐ Distribute flyers and posters ☐ Launch social media campaign
  • Task 17: Setup event venue, due in 17 weeks
    ☐ Setup seating ☐ Setup registration area