Photoshoot Preparation Template

More creative templates

Proper planning is crucial for a successful photoshoot. This template helps photographers keep track of all necessary preparations, from equipment checks and location scouting to model casting and shoot scheduling.

Utilize this template to ensure nothing is overlooked, leading to smoother shoots and better results. With detailed tasks and subtasks, you can manage every aspect of the photoshoot efficiently.

Get this template on priority matrix

Photoshoot Preparation Template for Priority Matrix

Photoshoot Preparation Template in Priority Matrix

Ensure a smooth and successful photoshoot with detailed preparation and planning.

You can start using Photoshoot Preparation Template or other Creative Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical and Urgent

  • Backup Data Storage due in 1 day
    ☐ Empty memory cards ☐ Check storage devices ☐ Prepare backup storage
  • Pack Equipment due in 1 day
    ☐ Pack cameras ☐ Pack lenses ☐ Pack lighting ☐ Pack backup equipment
  • Equipment Check due in 3 days
    ☐ Check camera equipment ☐ Check lighting equipment ☐ Prepare backup equipment
  • Location Scouting due in 1 week
    ☐ Research potential locations ☐ Visit and photograph locations ☐ Secure permissions if necessary
  • Model Casting due in 1 week
    ☐ Post casting call ☐ Review applications ☐ Hold auditions ☐ Confirm models

Important, Not Urgent

  • Create Shoot Schedule due in 2 days
    ☐ Plan shot list ☐ Allocate time for each shot ☐ Coordinate with models and crew
  • Confirm Shoot Details with Team due in 2 days
    ☐ Send out call sheet ☐ Confirm availability ☐ Address any questions or concerns
  • Prepare Wardrobe and Props due in 3 days
    ☐ Coordinate with stylist ☐ Check wardrobe ☐ Prepare props

Urgent, Not Critical

  • Check Weather Forecast due in 1 day
    ☐ Check weather for shoot day ☐ Make contingency plans if necessary
  • Secure Travel Arrangements due in 1 week
    ☐ Book flights if needed ☐ Arrange local transportation ☐ Book accommodations if needed