Photography Project Management Template

Photography Project Management in Priority Matrix

Manage photography projects effectively with seamless team communication and task coordination.

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Proposed Tasks

High Priority & Urgent

• Create Shot List
  ☐ Determine desired shots ☐ Plan shot sequencing ☐ Share shot list with team
• Deliver Final Shots to Client
  ☐ Package final shots ☐ Deliver shots to client ☐ Follow up with client for feedback
• Post-shoot Review
  ☐ Review shots with team ☐ Select shots for post-production ☐ Discuss post-production tasks
• Pre-shoot Briefing
  ☐ Review shoot objectives with team ☐ Discuss shot list and locations ☐ Address any team concerns
• Project Kickoff Meeting
  ☐ Prepare a meeting agenda ☐ Invite all team members ☐ Discuss project objectives and individual roles
• Scout Shoot Locations
  ☐ Research potential locations ☐ Visit locations and take test shots ☐ Finalize locations and schedule shoot dates
• Shoot Day
  ☐ Ensure all equipment is ready ☐ Coordinate team and models ☐ Execute shot list

High Priority & Not Urgent

• Coordinate with Stylists
  ☐ Discuss shoot theme with stylists ☐ Approve wardrobe and makeup choices ☐ Coordinate stylist schedules with shoot dates
• Equipment Check
  ☐ Inventory all equipment ☐ Ensure all equipment is functional ☐ Arrange for equipment repair or replacement if needed
• Post-production Tasks
  ☐ Edit selected shots ☐ Finalize shots for delivery ☐ Prepare shots for delivery
• Project Debrief
  ☐ Discuss what went well ☐ Identify areas for improvement ☐ Update project management practices based on feedback
• Schedule Models
  ☐ Confirm availability of models ☐ Coordinate schedules with models and team ☐ Communicate shoot details to models

Low Priority & Urgent

• Billing and Accounting
  ☐ Invoice client ☐ Track payment ☐ Update accounting records
• Project Follow Up
  ☐ Check in with client ☐ Address any client concerns ☐ Ask for client feedback
• Team Feedback Session
  ☐ Schedule a feedback session with team ☐ Discuss team's experience on project ☐ Implement changes based on feedback

Low Priority & Not Urgent

• Archive Project
  ☐ Organize all project files ☐ Store files in designated archive ☐ Document project for future reference
• Client Relationship Management
  ☐ Send thank you note to client ☐ Offer incentives for future projects ☐ Maintain regular contact with client
• Equipment Maintenance
  ☐ Clean and check equipment ☐ Schedule any necessary maintenance ☐ Update equipment inventory
• Plan Next Project
  ☐ Identify potential clients ☐ Develop project proposal ☐ Reach out to potential clients
• Update Portfolio
  ☐ Select best shots for portfolio ☐ Update online and physical portfolios ☐ Promote new shots on social media