Outreach Task Prioritization Template

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Effective outreach is crucial for the success of nonprofit organizations. This template helps Mission Mobilisation Managers prioritize their outreach and engagement tasks using the Quadrants method. By categorizing tasks based on their urgency and importance, you can ensure that your efforts are focused on the most impactful activities.

Use this template to organize tasks such as contacting potential donors, planning fundraising events, and scheduling social media posts. By following this structured approach, you can improve efficiency and achieve your outreach goals more effectively.

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Outreach Task Prioritization for Priority Matrix

Outreach Task Prioritization in Priority Matrix

Prioritize outreach tasks to maximize impact in nonprofit organizations.

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Proposed Tasks

Urgent and Important

  • Contact Potential Donors - Due in 2 Days
    ☐ Identify potential donors ☐ Prepare a pitch ☐ Reach out to them
  • Schedule Social Media Posts - Due in 3 Days
    ☐ Create content ☐ Schedule posts
  • Organize Volunteer Training - Due in 2 Weeks
    ☐ Prepare training materials ☐ Schedule training session

Important, Not Urgent

  • Prepare Monthly Report - Due in 2 Weeks
    ☐ Gather data ☐ Analyze data ☐ Write report
  • Plan Fundraising Event - Due in 4 Weeks
    ☐ Decide on a theme ☐ Organize venue and logistics ☐ Invite guests
  • Write Grant Proposal - Due in 6 Weeks
    ☐ Research grant requirements ☐ Write proposal

Urgent, Not Important

  • Respond to Emails - Due Today
    ☐ Respond to all unread emails ☐ Follow up on important emails
  • Attend Networking Event - Due in 1 Day
    ☐ Prepare business cards ☐ Practice elevator pitch
  • Make Follow-up Calls - Due in 2 Days
    ☐ Prepare list of calls ☐ Make calls

Not Urgent, Not Important

  • Update Donor Database - Due in 5 Days
    ☐ Verify donor information ☐ Update records
  • Update Mailing List - Due in 1 Week
    ☐ Verify current contacts ☐ Add new contacts ☐ Remove outdated contacts
  • Update Website - Due in 1 Month
    ☐ Update content ☐ Check for broken links