Outreach Program Planning and Management Template

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Streamline the planning and execution of your outreach programs with this comprehensive template. Designed for non-profit or religious organizations, it guides you through every step from identifying goals to celebrating success.

Utilize this template to ensure timely completion of tasks, efficient resource management, and impactful community service. Perfect for psychologists and outreach coordinators dedicated to making a difference.

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Outreach Program Planning and Management for Priority Matrix

Outreach Program Planning and Management in Priority Matrix

Effectively plan and manage outreach programs to better serve your community.

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Proposed Tasks

Critical and Immediate

  • Identify program goals - due in 1 week
    ☐ Define the objectives of the outreach program ☐ Identify the target audience ☐ Outline expected outcomes
  • Assemble program team - due in 2 weeks
    ☐ Select team members ☐ Assign roles and responsibilities
  • Secure necessary resources - due in 5 weeks
    ☐ Identify required resources ☐ Procure or request resources
  • Conduct pre-program meeting - due in 14 weeks
    ☐ Review program agenda with team ☐ Address any last-minute issues
  • Execute program - due in 4 months
    ☐ Ensure smooth running of all activities ☐ Handle any issues that arise
  • Monitor program progress - due in 4 months
    ☐ Track progress towards program goals ☐ Adjust plans as necessary

Important but not Urgent

  • Develop program timeline - due in 3 weeks
    ☐ Establish key milestones ☐ Set deadlines for each task
  • Prepare budget - due in 1 month
    ☐ Estimate costs for each component of the program ☐ Identify potential funding sources
  • Draft program agenda - due in 6 weeks
    ☐ Outline activities and sessions ☐ Determine speakers or facilitators
  • Prepare program materials - due in 3 months
    ☐ Compile handouts, slides, and other materials ☐ Ensure materials align with program goals
  • Conduct post-program review - due in 4.5 months
    ☐ Discuss what went well and what didn't ☐ Identify areas for improvement
  • Document program outcomes - due in 5 months
    ☐ Measure program results against goals ☐ Prepare report on outcomes

Less Critical but Immediate

  • Plan logistics - due in 2 months
    ☐ Secure venue ☐ Arrange transportation and accommodation if necessary
  • Promote program - due in 10 weeks
    ☐ Create promotional materials ☐ Distribute materials to target audience
  • Manage participant feedback - due in 4 months
    ☐ Collect participant feedback during program ☐ Address any concerns promptly

Less Important and Not Urgent

  • Thank program participants - due in 5 months
    ☐ Send thank you notes or emails to participants ☐ Provide certificates of participation if applicable
  • Thank program team - due in 5 months
    ☐ Recognize team members for their contributions ☐ Provide feedback on performance
  • Update outreach program records - due in 5.5 months
    ☐ Update records with program details and outcomes ☐ Store records for future reference
  • Celebrate success - due in 6 months
    ☐ Organize a small celebration for the team ☐ Recognize the hard work and success of the program
  • Plan for next outreach program - due in 6 months
    ☐ Apply lessons learned to plan for next program ☐ Start process for next outreach program