Office Equipment Maintenance Planning Template

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Regular maintenance of office equipment is essential for ensuring a safe and productive workplace. This template helps Safety Coordinators prioritize and schedule maintenance tasks, ensuring that all equipment is in good working order.

By using this template, you can effectively manage emergency repairs, routine maintenance, and safety checks, leading to a safer and more efficient office environment.

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Office Equipment Maintenance Planning for Priority Matrix

Office Equipment Maintenance Planning in Priority Matrix

Prioritize and schedule maintenance tasks for office equipment to ensure safety and efficiency.

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Proposed Tasks

High Importance, Immediate Action

  • Emergency Repair on Photocopier due in 1 day
    ☐ Identify issue ☐ Contact service provider ☐ Supervise repair
  • Emergency Repair on Coffee Machine due in 1 day
    ☐ Identify issue ☐ Contact service provider ☐ Supervise repair
  • Replace Batteries in Smoke Detectors due in 3 days
    ☐ Check battery life ☐ Buy new batteries ☐ Replace batteries

High Importance, Scheduled Action

  • Routine Maintenance of Printers due in 2 weeks
    ☐ Check ink levels ☐ Clean printer heads ☐ Replace parts as needed
  • Inspect Office Desks for Stability due in 2 weeks
    ☐ Check for wobbling ☐ Check for sharp edges ☐ Repair or replace as necessary
  • Routine Check of Water Dispensers due in 2 weeks
    ☐ Check water quality ☐ Check dispenser functionality ☐ Contact service provider if needed

Low Importance, Immediate Action

  • Check Safety of Office Chairs due in 1 day
    ☐ Check stability ☐ Check adjustability ☐ Replace if necessary
  • Check First Aid Kits due in 1 day
    ☐ Check expiration dates of items ☐ Replenish supplies ☐ Replace kits if necessary
  • Check Safety of Staircase Railings due in 1 day
    ☐ Check stability ☐ Check height and grip ☐ Repair or replace if necessary

Low Importance, Scheduled Action

  • Schedule Fire Extinguisher Inspection due in 1 month
    ☐ Check expiration date ☐ Contact inspector ☐ Update safety records
  • Schedule Air Conditioning Service due in 1 month
    ☐ Check performance ☐ Contact service provider ☐ Supervise service
  • Schedule Pest Control Service due in 1 month
    ☐ Check for signs of pests ☐ Contact pest control service ☐ Supervise service