Program Planning and Task Tracking Template

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Efficient program planning is crucial for the success of any non-profit initiative. This template provides a detailed guide to planning and tracking all tasks related to your program, ensuring nothing falls through the cracks.

With clearly defined goals, budget planning, stakeholder identification, and a comprehensive timeline, this template helps you execute your program smoothly, from initial planning to post-program evaluation.

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Program Planning and Task Tracking for Priority Matrix

Program Planning and Task Tracking in Priority Matrix

Ensure the success of your non-profit initiatives with comprehensive program planning and task tracking.

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Proposed Tasks

High Impact, Immediate Action

  • Define Program Goals - due in 1 week
    ☐ Identify the purpose of the program ☐ Define specific, measurable, achievable, relevant and time-bound (SMART) goals
  • Identify Stakeholders - due in 1 week
    ☐ Identify internal and external stakeholders ☐ Define their roles and responsibilities
  • Budget Planning - due in 2 weeks
    ☐ Estimate costs for each task ☐ Identify potential funding sources

High Impact, Future Action

  • Develop Program Timeline - due in 3 weeks
    ☐ Identify key milestones ☐ Allocate time for each task
  • Recruit Volunteers - due in 4 weeks
    ☐ Identify required skills ☐ Post volunteer positions ☐ Screen and select volunteers
  • Develop Marketing Strategy - due in 5 weeks
    ☐ Identify target audience ☐ Develop key messages ☐ Choose marketing channels

Low Impact, Immediate Action

  • Secure Partnerships - due in 6 weeks
    ☐ Identify potential partners ☐ Develop partnership proposals
  • Program Evaluation Plan - due in 7 weeks
    ☐ Identify key performance indicators (KPIs) ☐ Develop data collection methods
  • Finalize Program Agenda - due in 8 weeks
    ☐ Finalize schedule of events ☐ Confirm speakers and presenters

Low Impact, Future Action

  • Logistics Planning - due in 9 weeks
    ☐ Book venue ☐ Arrange transportation and accommodations ☐ Plan meals and refreshments
  • Conduct Risk Assessment - due in 10 weeks
    ☐ Identify potential risks ☐ Develop risk mitigation strategies
  • Prepare Program Materials - due in 11 weeks
    ☐ Develop program booklet ☐ Prepare presentation materials ☐ Order promotional items
  • Execute Marketing Strategy - due in 12 weeks
    ☐ Launch marketing campaign ☐ Monitor and adjust strategy as needed
  • Prepare Final Budget - due in 13 weeks
    ☐ Finalize budget based on actual costs and funding
  • Train Volunteers - due in 14 weeks
    ☐ Conduct orientation and training sessions for volunteers
  • Finalize Logistics - due in 15 weeks
    ☐ Confirm all logistical arrangements
  • Conduct Pre-Program Review - due in 16 weeks
    ☐ Review all plans and preparations
  • Implement Program - due in 17 weeks
    ☐ Execute the program as planned
  • Post-Program Evaluation - due in 18 weeks
    ☐ Collect feedback from stakeholders ☐ Analyze program success based on KPIs
  • Program Report - due in 19 weeks
    ☐ Prepare and distribute program report