Music Submission and Licensing Management Template

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This template helps Music Supervisors track and manage deadlines for music submissions, licensing agreements, and other time-sensitive tasks. By ensuring timely completion of tasks, you can maintain project timelines and foster strong relationships with stakeholders.

Use this template to review new music submissions, prepare and follow up on licensing agreements, update databases, organize music libraries, and more. Efficient deadline management is key to success in the fast-paced music industry.

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Music Submission and Licensing Management for Priority Matrix

Music Submission and Licensing Management in Priority Matrix

Manage music submissions and licensing deadlines efficiently to stay on track and maintain stakeholder relationships.

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Proposed Tasks

High Impact, Urgent

  • Review new music submissions due in 1 day
    ☐ Listen to new submissions ☐ Evaluate for project suitability ☐ Respond to artists
  • Prepare licensing agreement due in 3 days
    ☐ Draft agreement ☐ Review terms ☐ Send to artist for approval
  • Coordinate with production team due in 1 week
    ☐ Discuss project requirements ☐ Share selected music
  • Curate playlists for review due in 1 week
    ☐ Select tracks from submissions ☐ Create playlists
  • Set up team meeting due in 1 week
    ☐ Schedule meeting ☐ Prepare agenda

High Impact, Not Urgent

  • Maintain artist relationships due in ongoing
    ☐ Regularly communicate with artists ☐ Attend artist performances
  • Follow up on pending licensing agreements due in 2 weeks
    ☐ Check status of pending agreements ☐ Send reminders to artists
  • Schedule meetings with artists due in 2 weeks
    ☐ Identify artists to meet ☐ Arrange meeting times ☐ Prepare for meetings
  • Submit monthly report due in 3 weeks
    ☐ Compile data ☐ Write report ☐ Submit to management
  • Meet with music publishers due in 3 weeks
    ☐ Schedule meetings ☐ Prepare agenda
  • Plan music strategy for upcoming projects due in 2 months
    ☐ Understand project needs ☐ Identify suitable music

Low Impact, Urgent

  • Update music submission database due in 1 week
    ☐ Enter new submissions into database ☐ Update status of reviewed submissions
  • Check royalty payments due in 2 weeks
    ☐ Review payment reports ☐ Follow up on any discrepancies
  • Archive old music submissions due in 2 weeks
    ☐ Identify old submissions ☐ Move to archive
  • Update artist contracts due in 1 month
    ☐ Identify contracts needing updates ☐ Implement changes

Low Impact, Not Urgent

  • Organize music library due in 1 month
    ☐ Sort music by genre ☐ Label tracks with appropriate metadata
  • Review legal aspects of licensing agreements due in 1 month
    ☐ Study up-to-date music laws ☐ Ensure compliance in agreements
  • Research new music trends due in 2 months
    ☐ Read industry reports ☐ Listen to trending tracks
  • Attend music industry event due in 3 months
    ☐ Register for event ☐ Plan travel arrangements
  • Evaluate music submission process due in 3 months
    ☐ Review current process ☐ Identify areas for improvement