Ministry Team Project Management Template

Ministry Team Project Management in Priority Matrix

Enhance team alignment and collaboration within your ministry projects.

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Proposed Tasks

Not Urgent & Not Important

• Task 1: Set Up Project Management Tool
  ☐ Research best project management tools for team collaboration ☐ Choose a suitable tool ☐ Set up accounts for all team members
• Task 10: Regularly Update Project Management Tool
  ☐ Regularly update the tool with new tasks and updates ☐ Encourage all team members to do the same
• Task 11: Review and Refine Communication Guidelines
  ☐ Review the communication guidelines after a few months ☐ Refine them based on team feedback and experience
• Task 12: Encourage Peer-to-Peer Communication
  ☐ Encourage team members to communicate directly with each other ☐ Facilitate this by setting up channels for peer-to-peer communication
• Task 13: Share Regular Progress Updates
  ☐ Share regular updates on the project's progress with the team ☐ Encourage team members to share their own updates
• Task 14: Address Any Issues Promptly
  ☐ Address any issues or conflicts that arise promptly ☐ Ensure that all team members feel heard and valued
• Task 15: Maintain a Positive Team Environment
  ☐ Keep the team environment positive and supportive ☐ Encourage team bonding activities
• Task 16: Keep Track of Tasks and Deadlines
  ☐ Keep track of all tasks and their deadlines ☐ Ensure that tasks are completed on time
• Task 17: Encourage Responsibility and Accountability
  ☐ Encourage team members to take responsibility for their tasks ☐ Hold team members accountable for their tasks
• Task 18: Review Project at Key Milestones
  ☐ Review the project at key milestones ☐ Make adjustments as necessary to keep the project on track
• Task 19: Celebrate Project Success
  ☐ Celebrate the successful completion of the project ☐ Acknowledge and appreciate the team's hard work
• Task 2: Create Team Communication Guidelines
  ☐ Discuss and establish norms for communication within the team ☐ Document these guidelines and share with the team
• Task 20: Review and Learn from the Project
  ☐ Review the project after its completion ☐ Learn from the experience and apply these learnings to future projects
• Task 3: Train Team on Using the Tool
  ☐ Organize a training session to familiarize the team with the tool ☐ Create a reference guide for future reference
• Task 4: Assign Initial Tasks
  ☐ Assign tasks to each team member according to their roles ☐ Ensure everyone understands their responsibilities
• Task 5: Schedule Regular Update Meetings
  ☐ Decide on a regular meeting schedule for team updates ☐ Send out invites to all team members
• Task 6: Share First Update
  ☐ Prepare an update on the project's progress ☐ Share this update with the team using the new system
• Task 7: Encourage Team Feedback
  ☐ Ask for feedback on the new system ☐ Make adjustments as necessary based on feedback
• Task 8: Review Project Progress
  ☐ Review the progress of the project after one month ☐ Make any necessary adjustments to improve efficiency
• Task 9: Celebrate Initial Wins
  ☐ Acknowledge and celebrate the initial successes of the team ☐ Encourage continued use of the new system