Mining Team Task Management Template

Mining Team Task Management in Priority Matrix

Enhance team collaboration and task management in the mining industry.

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Proposed Tasks

Critical & Immediate

• Task 1: Establish Project Management Tool
  ☐ Select a project management tool ☐ Set up accounts for all team members ☐ Customize the tool to match our workflow
• Task 12: Establish a System for Task Prioritization
  ☐ Create a standard procedure for prioritizing tasks ☐ Train the team on the process
• Task 14: Conduct a Pilot Run
  ☐ Conduct a pilot run of the task management system ☐ Gather feedback ☐ Make necessary adjustments
• Task 15: Full Rollout
  ☐ Roll out the task management system to the entire team ☐ Ensure everyone is using the system properly
• Task 2: Train Team on Using the Tool
  ☐ Prepare a training guide ☐ Conduct a training session ☐ Ensure everyone understands the tool
• Task 4: Input Current Tasks into the Tool
  ☐ Collect all ongoing tasks ☐ Input them into the tool with proper categories
• Task 9: Create a Communication Protocol
  ☐ Define how and when team members should communicate about tasks ☐ Train the team on the protocol

Important, Not Urgent

• Task 3: Set Up Task Categories
  ☐ Define categories for different types of tasks ☐ Establish a labeling system
• Task 5: Establish a Process for Adding New Tasks
  ☐ Create a standard procedure for adding new tasks ☐ Train the team on the process
• Task 6: Establish a Process for Updating Task Progress
  ☐ Create a standard procedure for updating task progress ☐ Train the team on the process
• Task 7: Establish a Process for Closing Completed Tasks
  ☐ Create a standard procedure for closing out completed tasks ☐ Train the team on the process
• Task 8: Establish a Process for Escalating Issues
  ☐ Create a standard procedure for escalating issues ☐ Train the team on the process

Low Importance, Immediate

• Task 10: Implement Regular Check-ins
  ☐ Establish a schedule for regular check-ins ☐ Train the team on the process
• Task 13: Create a Feedback Loop
  ☐ Establish a process for giving and receiving feedback on the task management system ☐ Train the team on the process
• Task 17: Create a User Guide
  ☐ Compile all the processes and protocols into a user guide ☐ Distribute the guide to all team members

Low Urgency & Importance

• Task 11: Create a System for Rewarding Task Completion
  ☐ Define a system for rewarding task completion ☐ Communicate the system to the team
• Task 16: Regularly Review and Update the System
  ☐ Establish a schedule for reviewing and updating the task management system ☐ Train the team on the process
• Task 18: Update Training for New Hires
  ☐ Update the training program for new hires to include the task management system ☐ Ensure all new hires are trained on the system
• Task 19: Regularly Audit Task Completion
  ☐ Establish a schedule for auditing task completion ☐ Ensure the audit findings are used to improve the system
• Task 20: Continually Improve the System
  ☐ Establish a process for continual improvement of the task management system ☐ Ensure the team is involved in the improvement process