Meeting Management Project Template

More community-development templates

Streamline your meeting management process with this comprehensive template designed for community development projects. This template guides you through planning, scheduling, and following up on meetings, ensuring effective communication and collaboration.

By implementing this template, you can create centralized meeting calendars, schedule regular team and stakeholder meetings, document meeting minutes, and review and update meeting schedules. Enhance your community development efforts with well-organized and productive meetings.

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Meeting Management Project for Priority Matrix

Meeting Management Project in Priority Matrix

Efficiently manage and organize meetings with community members, stakeholders, and your team.

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Proposed Tasks

Urgent & Important Meetings

  • Create a Centralized Meeting Calendar
    ☐ Create an integrated calendar ☐ Sync with team and stakeholders ☐ Set up notifications and reminders
  • Document Meeting Minutes
    ☐ Assign a note-taker for each meeting ☐ Compile and distribute notes ☐ Store notes for future reference
  • Follow Up on Meeting Action Items
    ☐ Review meeting minutes ☐ Distribute action items ☐ Track progress
  • Schedule Regular Team Meetings
    ☐ Identify suitable time slots ☐ Send invites ☐ Prepare agenda
  • Set Up Virtual Meeting Platforms
    ☐ Identify suitable platforms ☐ Set up accounts ☐ Train team on usage

Important, Not Urgent Meetings

  • Create a Meeting Etiquette Guide
    ☐ Outline meeting protocols ☐ Share with team and stakeholders ☐ Enforce guidelines during meetings
  • Plan Community Engagement Meetings
    ☐ Identify key community members ☐ Schedule meetings ☐ Prepare talking points
  • Schedule Stakeholder Meetings
    ☐ Identify stakeholders ☐ Schedule meetings ☐ Prepare agenda

Urgent, Not Important Meetings

  • Periodic Review of Meeting Effectiveness
    ☐ Gather feedback from participants ☐ Analyze meeting outcomes ☐ Implement improvements
  • Review and Update Meeting Schedule Weekly
    ☐ Review upcoming meetings ☐ Reschedule if necessary ☐ Update team and stakeholders