Managing Upcoming Meetings Project Template

More administration templates

Streamline your meeting scheduling process with this template tailored for assistants to directors in law firms. Using Priority Matrix, this template helps you schedule and coordinate meetings, ensuring all relevant parties are informed and available.

With tasks for identifying attendees, setting agendas, sending invites, preparing documents, and following up, this template covers all essential aspects of meeting management. Utilize it to enhance your productivity and ensure smooth, well-organized meetings.

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Managing Upcoming Meetings Project for Priority Matrix

Managing Upcoming Meetings Project in Priority Matrix

Efficiently schedule and coordinate meetings to ensure all parties are informed and available.

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Proposed Tasks

High Impact, Urgent

  • Meeting 1 due in 1 day
    ☐ Identify attendees ☐ Set agenda ☐ Send invites
  • Prepare for Meeting 1 due in 1 day
    ☐ Review agenda ☐ Prepare necessary documents
  • Send reminders for Meeting 1 due in 1 day
    ☐ Send email reminders
  • Meeting 2 due in 3 days
    ☐ Identify attendees ☐ Set agenda ☐ Send invites
  • Prepare for Meeting 2 due in 3 days
    ☐ Review agenda ☐ Prepare necessary documents
  • Send reminders for Meeting 2 due in 3 days
    ☐ Send email reminders

High Impact, Not Urgent

  • Meeting 3 due in 1 week
    ☐ Identify attendees ☐ Set agenda ☐ Send invites
  • Prepare for Meeting 3 due in 1 week
    ☐ Review agenda ☐ Prepare necessary documents
  • Send reminders for Meeting 3 due in 1 week
    ☐ Send email reminders
  • Meeting 4 due in 2 weeks
    ☐ Identify attendees ☐ Set agenda ☐ Send invites
  • Prepare for Meeting 4 due in 2 weeks
    ☐ Review agenda ☐ Prepare necessary documents
  • Send reminders for Meeting 4 due in 2 weeks
    ☐ Send email reminders
  • Meeting 5 due in 3 weeks
    ☐ Identify attendees ☐ Set agenda ☐ Send invites
  • Prepare for Meeting 5 due in 3 weeks
    ☐ Review agenda ☐ Prepare necessary documents
  • Review meeting schedule for next month in 3 weeks
    ☐ Review calendar ☐ Identify potential conflicts

Low Impact, Urgent

  • Follow up on Meeting 1 in 2 days
    ☐ Send meeting minutes ☐ Track action items
  • Follow up on Meeting 2 in 4 days
    ☐ Send meeting minutes ☐ Track action items

Low Impact, Not Urgent

  • Follow up on Meeting 3 in 1 week and 2 days
    ☐ Send meeting minutes ☐ Track action items
  • Follow up on Meeting 4 in 2 weeks and 2 days
    ☐ Send meeting minutes ☐ Track action items
  • Follow up on Meeting 5 in 3 weeks and 2 days
    ☐ Send meeting minutes ☐ Track action items