Managing Academic Conference Participation Template

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Academic conferences are crucial for professional development and networking. This template helps you manage all aspects of conference participation, from tracking submission deadlines to organizing travel arrangements. Use this template to streamline your conference planning process and ensure you don't miss any important details.

By following the tasks and subtasks outlined in this template, you can effectively track deadlines, prepare presentations, book travel, and manage post-conference follow-ups.

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Managing Academic Conference Participation for Priority Matrix

Managing Academic Conference Participation in Priority Matrix

Efficiently manage your academic conference participation with this comprehensive template.

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Proposed Tasks

Urgent and Important

  • Book Travel Arrangements
    ☐ Research flight options ☐ Book flights ☐ Book accommodations ☐ Arrange local transportation
  • Submit Conference Papers
    ☐ Finalize conference papers ☐ Submit papers before deadline
  • Track Submission Deadlines
    ☐ Find out the submission deadlines for each conference ☐ Create a timeline for each submission

Important, Not Urgent

  • Plan Conference Schedule
    ☐ Decide which sessions to attend ☐ Plan networking opportunities
  • Post-Conference Follow Up
    ☐ Follow up with new contacts ☐ Submit conference expenses
  • Practice Presentations
    ☐ Practice each presentation ☐ Get feedback from colleagues
  • Prepare Conference Presentations
    ☐ Decide topics for each conference ☐ Create a presentation outline for each topic ☐ Prepare presentation slides

Urgent, Not Important

  • Check Travel Details
    ☐ Confirm flight details ☐ Confirm accommodation details
  • Pack for Conference
    ☐ Pack clothes ☐ Pack conference materials ☐ Pack personal items
  • Prepare Conference Materials
    ☐ Prepare handouts ☐ Order business cards