Maintenance Task Prioritization Project Template

More facilities-management templates

Ensure your facility operates smoothly by prioritizing urgent maintenance tasks with the Quadrants method. This template helps Help Desk Analysts focus on critical issues, delegate less important tasks, and improve overall efficiency.

By using this prioritization strategy, you can address the most pressing maintenance needs promptly, ensuring the safety and functionality of your facilities.

Get this template on priority matrix

Maintenance Task Prioritization Project for Priority Matrix

Maintenance Task Prioritization Project in Priority Matrix

Prioritize maintenance tasks effectively to address critical issues first using the Quadrants method.

You can start using Maintenance Task Prioritization Project or other Facilities-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Air Conditioning Repair - due in 1 day
    ☐ Identify the issue with the air conditioning system ☐ Order necessary parts ☐ Perform the repair
  • Emergency Fire System Check - due in 1 day
    ☐ Perform a comprehensive check of the fire system ☐ Identify any potential issues ☐ Fix any identified issues
  • Immediate Pest Control - due in 1 day
    ☐ Identify the type of pest ☐ Implement pest control measures
  • Urgent Elevator Repair - due in 1 day
    ☐ Identify the issue with the elevator ☐ Order necessary parts ☐ Perform the repair
  • Urgent Roof Repair - due in 1 day
    ☐ Identify the issue with the roof ☐ Order necessary parts ☐ Perform the repair
  • Urgent Security Issue - due in 1 day
    ☐ Identify the security issue ☐ Implement necessary measures to resolve the issue

Important, Not Urgent

  • Preventive Electrical System Check - due in 2 weeks
    ☐ Perform a comprehensive check of the electrical system ☐ Identify any potential issues ☐ Fix any identified issues
  • Routine Safety Inspection - due in 2 weeks
    ☐ Perform a comprehensive safety inspection ☐ Identify any potential issues ☐ Fix any identified issues
  • Security System Upgrade - due in 1 month
    ☐ Identify necessary upgrades for the security system ☐ Implement the upgrades
  • Routine HVAC Inspection - due in 1 month
    ☐ Perform a comprehensive check of the HVAC system ☐ Identify any potential issues ☐ Fix any identified issues
  • Routine Plumbing Inspection - due in 1 month
    ☐ Perform a comprehensive check of the plumbing system ☐ Identify any potential issues ☐ Fix any identified issues
  • Long-term Energy Efficiency Plan - due in 3 months
    ☐ Identify areas for improvement in energy efficiency ☐ Implement changes
  • Long-term Building Improvement Plan - due in 3 months
    ☐ Identify areas for improvement in the building ☐ Implement changes

Urgent, Not Important

  • Minor Repair Request - due in 2 days
    ☐ Identify the issue ☐ Perform the repair
  • Minor Repair Request - due in 2 days
    ☐ Identify the issue ☐ Perform the repair
  • Minor Plumbing Issue - due in 3 days
    ☐ Determine the cause of the plumbing issue ☐ Fix the problem

Not Urgent, Not Important

  • Routine Cleaning - due in 1 week
    ☐ Plan the cleaning schedule ☐ Perform cleaning tasks as per the schedule
  • Routine Maintenance Check - due in 1 week
    ☐ Perform a comprehensive check of all systems ☐ Identify any potential issues ☐ Fix any identified issues
  • Minor Landscape Maintenance - due in 1 week
    ☐ Identify necessary landscape maintenance tasks ☐ Perform the maintenance tasks
  • Routine Fire System Check - due in 1 week
    ☐ Perform a comprehensive check of the fire system ☐ Identify any potential issues ☐ Fix any identified issues