Maintenance Task Management and Prioritization Template

More efficient-facilities templates

Streamline your facility maintenance operations with this template designed to prioritize tasks using the Eisenhower method. Focus on urgent issues like electrical repairs and roof leaks while delegating less critical tasks such as routine HVAC maintenance and window cleaning.

This approach ensures that the most critical maintenance needs are addressed first, improving overall facility efficiency and reducing downtime.

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Maintenance Task Management and Prioritization for Priority Matrix

Maintenance Task Management and Prioritization in Priority Matrix

Prioritize and manage facility maintenance tasks efficiently using the Eisenhower method.

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Proposed Tasks

Urgent and Important

  • Urgent Boiler Repair
    ☐ Identify problem with boiler ☐ Repair or replace faulty component ☐ Test to ensure problem is resolved
  • Urgent Door Repair
    ☐ Identify problem with door ☐ Repair or replace door ☐ Test to ensure door functions properly
  • Urgent Electrical Repair
    ☐ Identify the cause of electrical fault ☐ Repair or replace faulty component ☐ Test to ensure problem is resolved
  • Urgent Plumbing Issue
    ☐ Identify the source of the leak ☐ Repair or replace damaged pipe ☐ Test to ensure leak is fixed
  • Urgent Roof Leak Repair
    ☐ Identify source of leak ☐ Repair damaged area ☐ Test to ensure leak is fixed
  • Urgent Security System Issue
    ☐ Identify problem with security system ☐ Repair or replace faulty component ☐ Test to ensure system is working

Important, Not Urgent

  • Routine Elevator Maintenance
    ☐ Check elevator for proper operation ☐ Schedule maintenance if necessary
  • Routine Fire System Inspection
    ☐ Check fire alarm system ☐ Inspect fire extinguishers ☐ Update fire escape plan if necessary
  • Routine Generator Check
    ☐ Check generator for proper operation ☐ Schedule maintenance if necessary
  • Routine HVAC Maintenance
    ☐ Check filters and replace if necessary ☐ Inspect belts and pulleys for wear ☐ Check for proper operation
  • Routine Security System Check
    ☐ Check security system for proper operation ☐ Schedule maintenance if necessary

Urgent, Not Important

  • Replace Broken Furniture
    ☐ Identify broken furniture ☐ Order replacement furniture
  • Replace Burnt Out Light Bulbs
    ☐ Identify burnt out bulbs ☐ Replace bulbs
  • Schedule Carpet Cleaning
    ☐ Call carpet cleaning service ☐ Schedule appointment
  • Schedule Office Cleaning
    ☐ Call cleaning service ☐ Schedule appointment
  • Schedule Pest Control Service
    ☐ Call pest control service provider ☐ Schedule appointment

Not Urgent, Not Important

  • Non-Urgent Landscape Maintenance
    ☐ Identify areas that need maintenance ☐ Schedule landscape maintenance
  • Non-Urgent Parking Lot Maintenance
    ☐ Identify areas that need maintenance ☐ Schedule parking lot maintenance
  • Non-Urgent Wall Repainting
    ☐ Identify areas that need repainting ☐ Choose paint color ☐ Schedule painting
  • Non-Urgent Window Cleaning
    ☐ Identify windows that need cleaning ☐ Schedule window cleaning