Maintenance Task and Deadline Tracking Template

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Ensure that all your maintenance tasks are handled promptly and efficiently with this template. Visualize and allocate time to the most pressing tasks, ensuring no deadlines are missed. This approach helps reduce stress and ensures that every task gets the attention it requires within the stipulated timeframe.

From emergency repairs to routine inspections, this template helps you stay on top of all your maintenance obligations, ensuring smooth and efficient operations in multi-family buildings.

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Maintenance Task and Deadline Tracking for Priority Matrix

Maintenance Task and Deadline Tracking in Priority Matrix

Track and manage your maintenance tasks efficiently, ensuring no deadlines are missed.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Emergency Plumbing Repair - due in 1 day
    ☐ Identify the issue ☐ Acquire necessary tools ☐ Perform repair
  • Task 5: Fire Safety Check - due in 1 day
    ☐ Inspect fire extinguishers ☐ Test smoke detectors ☐ Check emergency exits
  • Task 9: Emergency Roof Repair - due in 1 day
    ☐ Identify the leak ☐ Acquire necessary materials ☐ Fix the leak
  • Task 3: Urgent Electrical Issue - due in 2 days
    ☐ Identify the problem ☐ Turn off power ☐ Fix the issue

High Impact, Not Urgent

  • Task 2: Routine HVAC Maintenance - due in 1 week
    ☐ Check filters ☐ Inspect for leaks ☐ Ensure efficient operation
  • Task 4: Elevator Inspection - due in 3 weeks
    ☐ Inspect cables ☐ Test emergency systems ☐ Ensure compliance with safety standards
  • Task 7: Pest Control - due in 1 month
    ☐ Identify problem areas ☐ Apply pest control measures ☐ Monitor for effectiveness
  • Task 10: Routine Building Inspection - due in 1 month
    ☐ Inspect building exterior ☐ Check common areas ☐ Ensure compliance with safety standards

Low Impact, Urgent

  • Task 8: Pool Maintenance - due in 3 days
    ☐ Check chemical levels ☐ Clean pool ☐ Inspect for damage
  • Task 6: Landscaping Maintenance - due in 2 weeks
    ☐ Trim hedges ☐ Mow lawn ☐ Plant new flowers