Library Task Management and Prioritization Template

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Efficiently manage your library's tasks by focusing on what's urgent and important while delegating other tasks to your staff. This template uses Priority Matrix to help you prioritize tasks such as cataloguing new books, organizing events, and updating the library website.

By following this template, you can ensure the smooth running of library operations, improve efficiency, and enhance the overall library experience for both staff and patrons.

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Library Task Management and Prioritization for Priority Matrix

Library Task Management and Prioritization in Priority Matrix

Prioritize and manage library tasks to ensure smooth operations and efficiency.

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Proposed Tasks

High Priority - Immediate Attention

  • Task 1: Cataloguing new books - due in 1 day
    ☐ Subtask1: Receive new books. ☐ Subtask2: Catalogue new books. ☐ Subtask3: Shelve new books.
  • Task 2: Weekly staff meeting - due in 3 days
    ☐ Subtask1: Prepare agenda. ☐ Subtask2: Conduct meeting. ☐ Subtask3: Distribute minutes.
  • Task 13: Staff training - due in 1 week
    ☐ Subtask1: Organize training materials. ☐ Subtask2: Conduct training.
  • Task 19: Review and update library website - due in 1 week
    ☐ Subtask1: Review current website. ☐ Subtask2: Update website.
  • Task 9: Organize book club meeting - due in 1 week
    ☐ Subtask1: Choose book. ☐ Subtask2: Organize meeting details.
  • Task 5: Organize author visit - due in 3 weeks
    ☐ Subtask1: Contact author. ☐ Subtask2: Organize event details.
  • Task 15: Repair library equipment - due in 3 weeks
    ☐ Subtask1: Identify faulty equipment. ☐ Subtask2: Arrange for repairs.
  • Task 7: Staff performance reviews - due in 2 months
    ☐ Subtask1: Prepare review materials. ☐ Subtask2: Conduct reviews.
  • Task 11: Organize fundraising event - due in 2 months
    ☐ Subtask1: Plan event details. ☐ Subtask2: Promote event.
  • Task 17: Update library membership records - due in 2 months
    ☐ Subtask1: Review current records. ☐ Subtask2: Update records.

High Priority - Can Be Scheduled

  • Task 3: Purchase new books - due in 1 week
    ☐ Subtask1: Review book list. ☐ Subtask2: Place order.
  • Task 4: Update library website - due in 2 weeks
    ☐ Subtask1: Review current content. ☐ Subtask2: Update content.
  • Task 14: Update library catalogue - due in 2 weeks
    ☐ Subtask1: Review current catalogue. ☐ Subtask2: Update catalogue.
  • Task 20: Organize staff team-building event - due in 2 weeks
    ☐ Subtask1: Plan event details. ☐ Subtask2: Organize event logistics.
  • Task 6: Review library policies - due in 1 month
    ☐ Subtask1: Review current policies. ☐ Subtask2: Update policies as necessary.
  • Task 10: Clean and maintain library - due in 1 month
    ☐ Subtask1: Schedule cleaning. ☐ Subtask2: Oversee maintenance tasks.
  • Task 16: Organize children's reading hour - due in 1 month
    ☐ Subtask1: Choose books. ☐ Subtask2: Organize event details.
  • Task 8: Inventory check - due in 3 months
    ☐ Subtask1: Prepare inventory list. ☐ Subtask2: Conduct inventory check.
  • Task 12: Update library signage - due in 3 months
    ☐ Subtask1: Assess current signage. ☐ Subtask2: Order new signage.
  • Task 18: Review and order office supplies - due in 3 months
    ☐ Subtask1: Take inventory of supplies. ☐ Subtask2: Place order for new supplies.