Lease Renewal Tracking Template

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Efficiently manage your lease renewals and ensure no opportunities are missed with this comprehensive template. From reviewing your lease database to monitoring lease expirations, this template provides a structured approach to handle the entire lease renewal process seamlessly.

By following the tasks outlined in this template, you can maintain consistent revenue flow, improve tenant relationships, and plan for long-term tenant retention strategies.

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Lease Renewal Tracking for Priority Matrix

Lease Renewal Tracking in Priority Matrix

Track lease renewals and deadlines to ensure no opportunities are missed and maintain consistent revenue flow.

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Proposed Tasks

High Impact, Immediate Attention

  • Review Lease Database - due in 2 days
    ☐ Verify all leases are correctly inputted in the system ☐ Check for any data inconsistencies or errors
  • Identify Upcoming Renewals - due in 1 week
    ☐ Identify leases up for renewal in the next 90 days ☐ Update renewal calendar
  • Communicate with Tenants - due in 10 days
    ☐ Send renewal notices to tenants ☐ Follow up with tenants
  • Negotiate Lease Terms - due in 2 weeks
    ☐ Negotiate renewal terms with tenants ☐ Prepare new lease agreements

High Impact, Future Renewals

  • Review Financial Implications - due in 3 weeks
    ☐ Analyze financial implications of lease renewals ☐ Prepare financial reports
  • Long-Term Planning - due in 1 month
    ☐ Plan for leases expiring in the next 6-12 months ☐ Develop strategies for tenant retention

Low Impact, Immediate Attention

  • Update Lease Database - due in 5 weeks
    ☐ Update lease database with new renewal dates ☐ Ensure all data is accurate and up-to-date

Low Impact, Future Renewals

  • Monitor Lease Expirations - due in 6 weeks
    ☐ Monitor lease expiration dates ☐ Update calendar with any changes
  • Tenant Relationship Management - due in 2 months
    ☐ Develop strategies for maintaining positive tenant relationships ☐ Plan tenant appreciation events
  • Lease Renewal Analysis - due in 3 months
    ☐ Analyze success of lease renewal process ☐ Identify areas for improvement