Lease Agreement Management and Prioritization Template

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Effectively prioritize and manage your commercial real estate lease agreements with this comprehensive template. Utilizing Priority Matrix, this template helps you sort and prioritize lease agreements based on urgency and importance, ensuring timely renewals and minimizing missed opportunities.

Follow the step-by-step tasks to review, categorize, track, and negotiate lease agreements, keeping your operations smooth and efficient.

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Lease Agreement Management and Prioritization for Priority Matrix

Lease Agreement Management and Prioritization in Priority Matrix

Prioritize and manage lease agreements efficiently to ensure timely renewals and minimize missed opportunities.

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Proposed Tasks

Urgent and Important

  • Follow up on lease agreement negotiations due in 2 days
    ☐ Follow up on negotiations for lease renewals ☐ Document any changes
  • Prepare for negotiation of urgent lease renewals due in 3 days
    ☐ Review the current market rates ☐ Prepare negotiation points
  • Prepare lease renewal documents for urgent agreements due in 5 days
    ☐ Prepare renewal documents for urgent lease agreements ☐ Review the terms and conditions
  • Review and categorize current lease agreements due in 1 week
    ☐ Identify lease agreements that are due for renewal ☐ Review the terms and conditions ☐ Categorize them based on urgency and importance

Important but not Urgent

  • Create a tracking system for future lease agreements due in 2 weeks
    ☐ Develop a system to track lease agreements ☐ Include reminders for upcoming renewals
  • Review financial implications of lease renewals due in 3 weeks
    ☐ Review the financial impact of lease renewals ☐ Prepare financial reports
  • Conduct market research for lease agreement renewals due in 1 month
    ☐ Conduct market research to stay updated on current lease rates ☐ Use this information for negotiation
  • Schedule meetings with tenants for non-urgent lease renewals due in 1 month
    ☐ Identify tenants with non-urgent lease renewals ☐ Schedule meetings

Urgent but not Important

  • Send reminders for upcoming lease renewals due in 1 week
    ☐ Send reminders for upcoming lease renewals ☐ Ensure all tenants are informed

Neither Urgent nor Important

  • Delegate non-urgent lease agreement reviews due in 6 weeks
    ☐ Identify non-urgent lease agreements ☐ Delegate reviews to team members