IT Task Tracking & Deadline Management Template

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In the fast-paced software industry, missing deadlines can result in significant project delays. This template leverages Priority Matrix to help IT departments effectively track deadlines and ensure timely completion of critical tasks.

By implementing this template, the Head of IT can maintain organized and efficient task management, leading to smoother project executions and minimized risks of missed deadlines.

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IT Task Tracking & Deadline Management for Priority Matrix

IT Task Tracking & Deadline Management in Priority Matrix

Use Priority Matrix to track IT deadlines and ensure no critical tasks are missed.

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Proposed Tasks

High Impact, Urgent

  • Server Maintenance due in 1 week
    ☐ Assess server health ☐ Update server software ☐ Optimize server performance
  • Software Update due in 2 weeks
    ☐ Review update notes ☐ Test update in controlled environment ☐ Roll out update
  • Disaster Recovery Plan Review due in 4 weeks
    ☐ Review current DRP ☐ Update DRP as necessary ☐ Communicate changes to team

High Impact, Not Urgent

  • Cybersecurity Audit due in 1 month
    ☐ Review security protocols ☐ Conduct penetration testing ☐ Address vulnerabilities
  • Network Optimization due in 1 month
    ☐ Analyze network usage ☐ Identify bottlenecks ☐ Implement improvements
  • IT Budget Review due in 6 weeks
    ☐ Analyze current spending ☐ Forecast future costs ☐ Propose budget adjustments

Low Impact, Urgent

  • Data Backup due in 3 days
    ☐ Verify data integrity ☐ Backup data ☐ Confirm successful backup
  • Software License Renewal due in 2 weeks
    ☐ Review license terms ☐ Process renewal ☐ Confirm successful renewal

Low Impact, Not Urgent

  • Hardware Inventory due in 2 months
    ☐ Count physical assets ☐ Update inventory list ☐ Order necessary replacements
  • Employee IT Training due in 3 months
    ☐ Create training material ☐ Schedule training sessions ☐ Conduct training