IT Project Prioritization Template

More project-management templates

Manage and prioritize your IT projects with precision using the Priority Matrix. This template guides you through a structured process to evaluate the urgency and importance of each project, ensuring that critical projects receive the attention they deserve.

By following the steps outlined in this template, you can streamline your project management process, allocate resources efficiently, and enhance overall productivity in your IT managed services.

Get this template on priority matrix

IT Project Prioritization for Priority Matrix

IT Project Prioritization in Priority Matrix

Prioritize IT projects effectively using the Priority Matrix to manage urgency and importance.

You can start using IT Project Prioritization or other Project-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Task 1: Review ongoing IT projects (due in 2 days)
    ☐ Identify all ongoing IT projects ☐ Understand the goals and deliverables of each project ☐ Identify the resources allocated to each project
  • Task 2: Identify project urgencies (due in 1 week)
    ☐ Assess the urgency of each project based on deadlines and client demands ☐ Rank projects based on urgency
  • Task 3: Identify project importance (due in 1 week)
    ☐ Assess the importance of each project based on company goals and potential impact ☐ Rank projects based on importance
  • Task 5: Address Q1 tasks (due in 3 weeks)
    ☐ Address all tasks identified as Q1 and ensure they are on track
  • Task 10: Implement changes (due in 8 weeks)
    ☐ Implement any changes necessary based on the Eisenhower Matrix review

Important, Not Urgent

  • Task 4: Apply Eisenhower Matrix (due in 2 weeks)
    ☐ Plot all projects on the Eisenhower Matrix based on their urgency and importance ☐ Identify tasks that need immediate attention (Q1) ☐ Identify tasks that need to be planned for (Q2) ☐ Identify tasks that can be delegated (Q3) ☐ Identify tasks that can be dropped or postponed (Q4)
  • Task 6: Plan for Q2 tasks (due in 4 weeks)
    ☐ Plan for all tasks identified as Q2 and schedule them appropriately
  • Task 9: Review matrix (due in 7 weeks)
    ☐ Review the Eisenhower Matrix to ensure all tasks are properly categorized ☐ Make adjustments as necessary

Urgent, Not Important

  • Task 7: Delegate Q3 tasks (due in 5 weeks)
    ☐ Delegate all tasks identified as Q3 to appropriate team members

Not Urgent, Not Important

  • Task 8: Drop or postpone Q4 tasks (due in 6 weeks)
    ☐ Make decisions on dropping or postponing tasks identified as Q4