IT Project Prioritization Template

More information-technology templates

In the fast-paced IT consulting industry, project prioritization is crucial for improving client satisfaction and outcomes. This template uses a Priority Matrix to classify IT projects based on their urgency and importance.

Follow this step-by-step guide to create a comprehensive list of ongoing projects, categorize them using the Eisenhower method, develop a visual prioritization matrix, and incorporate it into your project management workflow. Regular monitoring and adjustments will ensure resources are allocated effectively and priorities are clear.

Get this template on priority matrix

IT Project Prioritization for Priority Matrix

IT Project Prioritization in Priority Matrix

Prioritize your IT projects effectively to ensure critical projects get the attention they deserve.

You can start using IT Project Prioritization or other Information-Technology Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Categorize Projects Based on Urgency and Importance
    Using the Eisenhower method, categorize each project based on its urgency and importance. This will help in identifying priority projects.
  • Identify All Ongoing IT Projects
    Create a comprehensive list of all IT projects currently in progress. Include details such as project scope, team members, and estimated completion dates.

Important, Not Urgent

  • Develop a Project Prioritization Matrix
    Create a visual representation of all IT projects, categorized by their urgency and importance. This will serve as a guide for resource allocation and project management.
  • Implement Matrix into Project Management Workflow
    Incorporate the prioritization matrix into the current project management workflow. This will help ensure that all projects are accurately prioritized.
  • Review Matrix with Team
    Present the project prioritization matrix to the team. Gather feedback and make any necessary adjustments.

Urgent, Not Important

  • Adjust Priorities as Needed
    As projects evolve, their urgency or importance may change. Regularly reassess priorities and adjust the matrix as needed.
  • Communicate Changes to Team
    Ensure that all team members are aware of any changes to project priorities. Clear communication will help ensure that everyone is on the same page.
  • Monitor Project Progress
    Regularly monitor the progress of all IT projects. Use the prioritization matrix to ensure that resources are being allocated effectively.

Not Urgent, Not Important

  • Evaluate Matrix Effectiveness
    After a set period of time, evaluate the effectiveness of the prioritization matrix. Make any necessary adjustments to improve its utility.
  • Refine Matrix Based on Feedback
    Gather feedback from the team on the effectiveness of the matrix. Use this feedback to make improvements.