IT & Admin Task Prioritization Template

IT & Admin Task Prioritization in Priority Matrix

Prioritize and manage IT and administrative tasks efficiently in the real estate and construction industry.

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Proposed Tasks

Urgent and Important

• Database Maintenance due in 2 days
  ☐ Check for any errors ☐ Update records ☐ Backup data
• Monthly Financial Report due in 3 days
  ☐ Compile financial data ☐ Generate report ☐ Share report with management
• IT Infrastructure Audit due in 1 week
  ☐ Review hardware ☐ Examine software licenses ☐ Assess network security
• Renew Software Licenses due in 3 weeks
  ☐ Check expiration dates ☐ Contact vendors for renewal ☐ Update license records
• File Tax Returns due in 2 months
  ☐ Collect necessary documents ☐ Complete tax forms ☐ Submit to tax authority

Important, Not Urgent

• Update Company Website due in 2 weeks
  ☐ Review current content ☐ Update necessary information ☐ Test on different devices
• Review Insurance Policies due in 2 weeks
  ☐ Read through current policies ☐ Identify any changes ☐ Update if necessary
• Plan Employee Training due in 4 weeks
  ☐ Identify training needs ☐ Organize training schedule ☐ Communicate training plan to employees
• Review IT Vendors due in 1 month
  ☐ Evaluate current vendors ☐ Search for potential new vendors ☐ Compare offerings
• Update Employee Handbook due in 1 month
  ☐ Review current handbook ☐ Update necessary sections ☐ Distribute new handbook to employees
• Prepare for Quarterly Review due in 1 month
  ☐ Gather performance data ☐ Prepare presentation ☐ Practice presentation

Urgent, Not Important

• Respond to Client Emails due in 1 day
  ☐ Check inbox ☐ Reply to urgent emails ☐ Follow up on older emails
• Weekly Team Meeting due in 2 days
  ☐ Prepare agenda ☐ Lead meeting ☐ Follow up on action items
• Office Supply Inventory due in 3 days
  ☐ Count current supplies ☐ Order necessary items ☐ Update inventory records
• Data Backup due in 1 week
  ☐ Identify essential data ☐ Perform backup ☐ Verify backup success

Not Urgent, Not Important

• Clean Computer Desktop due in 1 day
  ☐ Delete unnecessary files ☐ Organize remaining files ☐ Empty trash
• Organize Desk due in 1 day
  ☐ Clear clutter ☐ Sanitize surface ☐ Arrange items appropriately
• Update Contact List due in 2 days
  ☐ Review current list ☐ Update necessary information ☐ Sync with email and phone
• Social Media Update due in 1 week
  ☐ Plan content ☐ Post updates ☐ Monitor engagement
• Employee Birthday Celebrations due in 2 weeks
  ☐ Check birthday calendar ☐ Organize celebration ☐ Notify team