Inspection Schedule & Issue Management Template

Inspection Schedule & Issue Management in Priority Matrix

Plan and manage routine inspections for safety and hygiene in the food safety & hygiene equipment industry.

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Proposed Tasks

Urgent & Important

• Address Identified Issues - Week 1
  ☐ Review issues identified during inspection ☐ Assign tasks to address the issues
• Address Identified Issues - Week 2
  ☐ Review issues identified during inspection ☐ Assign tasks to address the issues
• Address Identified Issues - Week 3
  ☐ Review issues identified during inspection ☐ Assign tasks to address the issues
• Address Identified Issues - Week 4
  ☐ Review issues identified during inspection ☐ Assign tasks to address the issues
• Create Inspection Schedule
  ☐ Identify all equipment that needs regular inspection ☐ Decide on frequency of inspections ☐ Create a detailed schedule for inspections
• Inspect Equipment - Week 1
  ☐ Inspect equipment according to schedule ☐ Document any issues identified
• Inspect Equipment - Week 2
  ☐ Inspect equipment according to schedule ☐ Document any issues identified
• Inspect Equipment - Week 3
  ☐ Inspect equipment according to schedule ☐ Document any issues identified
• Inspect Equipment - Week 4
  ☐ Inspect equipment according to schedule ☐ Document any issues identified

Important, Not Urgent

• Annual Refresher Training on Inspection Procedures
  ☐ Provide annual refresher training to staff on inspection procedures ☐ Ensure staff understand any updates to the safety and hygiene standards
• Annual Review of Inspection & Issue Management
  ☐ Conduct an in-depth review of the inspection process and issue management over the past year ☐ Identify any trends or recurring issues
• Compile Safety & Hygiene Standards
  ☐ Research industry standards for safety and hygiene ☐ Compile a list of these standards for reference during inspections
• Monthly Review of Inspection & Issue Management
  ☐ Review the inspection process and issue management ☐ Identify any areas for improvement
• Refresher Training on Inspection Procedures
  ☐ Provide refresher training to staff on inspection procedures ☐ Ensure staff understand any updates to the safety and hygiene standards
• Train Staff on Inspection Procedures
  ☐ Train staff on how to conduct inspections ☐ Ensure staff understand the safety and hygiene standards

Urgent, Not Important

• Update Inspection Schedule Based on Annual Review
  ☐ Based on the annual review, update the inspection schedule if necessary
• Update Inspection Schedule if Necessary
  ☐ Based on the monthly review, update the inspection schedule if necessary
• Update Safety & Hygiene Standards Based on Annual Review
  ☐ Based on the annual review, update the list of safety and hygiene standards if necessary
• Update Safety & Hygiene Standards if Necessary
  ☐ Based on the monthly review, update the list of safety and hygiene standards if necessary

Not Urgent, Not Important

• Celebrate Success
  ☐ Recognize and celebrate the successful management of inspections and issues over the past year