Innovation Project Tracking and Prioritization Template

Innovation Project Tracking and Prioritization in Priority Matrix

Track and prioritize innovation projects effectively using the Quadrants method.

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Proposed Tasks

Urgent and Important

• Task 19: Manage project scope (as needed)
  ☐ Ensure the project remains within the defined scope ☐ Manage any scope changes
• Task 8: Address project issues (as needed)
  ☐ Identify any issues with the projects ☐ Take corrective action
• Task 1: Identify all ongoing projects (due in 2 days)
  ☐ Compile a list of all ongoing innovation projects ☐ Identify the project leads ☐ Understand the project scope
• Task 2: Prioritize projects (due in 3 days)
  ☐ Apply the Eisenhower method to all identified projects ☐ Classify projects into the four quadrants
• Task 4: Set up project tracking system (due in 2 weeks)
  ☐ Identify a suitable project tracking tool ☐ Set up the tool with all the identified projects

Important but not Urgent

• Task 10: Conduct project reviews (due every quarter)
  ☐ Gather all project team members ☐ Discuss the project progress and any issues
• Task 13: Conduct project post-mortems (as projects complete)
  ☐ Discuss what went well and what didn't after a project completion ☐ Document the lessons learned
• Task 15: Review project budget (due every quarter)
  ☐ Compare actual project costs with budgeted costs ☐ Identify any deviations and take corrective action
• Task 20: Evaluate project success (as projects complete)
  ☐ Measure project success against defined criteria ☐ Document the results
• Task 5: Monitor project progress (ongoing)
  ☐ Regularly check the project tracking tool ☐ Identify any deviations from the plan
• Task 6: Regularly update project priorities (due every month)
  ☐ Review the project list ☐ Update the priorities based on changes in the business environment
• Task 3: Delegate non-critical projects (due in 1 week)
  ☐ Identify potential team members to delegate the projects to ☐ Communicate the project details and expectations to them
• Task 11: Conduct project risk assessment (due every 6 months)
  ☐ Identify potential risks to the projects ☐ Take preventive action

Urgent but not Important

• Task 12: Identify new project opportunities (ongoing)
  ☐ Keep an eye out for new innovation opportunities ☐ Add any identified opportunities to the project list
• Task 14: Update project tracking system (ongoing)
  ☐ Keep the project tracking system up-to-date with project status ☐ Ensure all project team members are using the system
• Task 17: Conduct project stakeholder meetings (due every month)
  ☐ Update stakeholders on project progress ☐ Address any concerns they may have
• Task 7: Communicate project status (due every week)
  ☐ Prepare a project status update ☐ Distribute the update to all relevant stakeholders

Neither Urgent nor Important

• Task 18: Maintain project team morale (ongoing)
  ☐ Keep project team members motivated ☐ Address any team issues
• Task 9: Maintain project documentation (ongoing)
  ☐ Keep all project documents up-to-date ☐ Ensure all project team members have access to the documents
• Task 16: Conduct project audits (due every 6 months)
  ☐ Check for compliance with project management best practices ☐ Identify any areas of improvement