Community Maintenance Project Template

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Ensure your HOA community remains well-maintained and organized with this comprehensive maintenance project template. This template helps On Site Managers track all maintenance work, assign tasks to team members, and ensure timely completion. By using this template, you can streamline maintenance operations, address resident concerns promptly, and maintain high standards in your community.

The tasks cover everything from regular inspections and quality checks to ordering supplies and scheduling routine maintenance, making it easier for you to manage and prioritize maintenance activities efficiently.

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Community Maintenance Project for Priority Matrix

Community Maintenance Project in Priority Matrix

Manage and track all maintenance tasks in your HOA community efficiently.

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Proposed Tasks

Critical and Immediate

  • Task 10: Address Resident Maintenance Concerns (ongoing)
    ☐ Receive concerns from residents ☐ Address concerns promptly
  • Task 3: Track Maintenance Progress (due weekly)
    ☐ Monitor progress of maintenance tasks ☐ Document any issues
  • Task 1: Inspect Community Areas (due in 2 days)
    ☐ Inspect common areas ☐ Identify maintenance needs ☐ Document findings
  • Task 2: Assign Maintenance Work (due in 3 days)
    ☐ Assign tasks to maintenance team ☐ Ensure understanding of tasks

Important but not Immediate

  • Task 11: Maintain Community Landscaping (due weekly)
    ☐ Inspect community landscaping ☐ Assign necessary tasks to team
  • Task 12: Maintain Community Pool (due weekly)
    ☐ Inspect community pool ☐ Assign necessary tasks to team
  • Task 13: Maintain Community Gym (due weekly)
    ☐ Inspect community gym ☐ Assign necessary tasks to team
  • Task 14: Maintain Community Playground (due weekly)
    ☐ Inspect community playground ☐ Assign necessary tasks to team
  • Task 20: Maintain Community Security Systems (due annually)
    ☐ Inspect community security systems ☐ Assign necessary tasks to team
  • Task 4: Conduct Quality Checks (due bi-weekly)
    ☐ Check quality of completed tasks ☐ Provide feedback to team
  • Task 6: Schedule Routine Maintenance (due quarterly)
    ☐ Schedule routine maintenance tasks ☐ Notify residents of schedule
  • Task 9: Review Maintenance Budget (due annually)
    ☐ Review current budget ☐ Propose changes for next year

Not Important but Immediate

  • Task 15: Maintain Community Roads (due monthly)
    ☐ Inspect community roads ☐ Assign necessary tasks to team
  • Task 16: Maintain Community Lighting (due monthly)
    ☐ Inspect community lighting ☐ Assign necessary tasks to team
  • Task 18: Maintain Community Parking Areas (due quarterly)
    ☐ Inspect community parking areas ☐ Assign necessary tasks to team
  • Task 5: Order Maintenance Supplies (due monthly)
    ☐ Inventory supplies ☐ Order necessary supplies

Not Important or Immediate

  • Task 17: Maintain Community Signage (due quarterly)
    ☐ Inspect community signage ☐ Assign necessary tasks to team
  • Task 19: Maintain Community Fencing (due annually)
    ☐ Inspect community fencing ☐ Assign necessary tasks to team
  • Task 7: Train Maintenance Staff (due bi-annually)
    ☐ Conduct training for maintenance staff ☐ Ensure understanding of procedures
  • Task 8: Update Maintenance Procedures (due annually)
    ☐ Review maintenance procedures ☐ Update procedures as necessary