GTD Task and Deadline Tracking Template

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Stay on top of your engineering projects with the GTD Task and Deadline Tracking template. Utilize Priority Matrix to visualize and allocate your time effectively, ensuring no deadlines are missed and every project receives the attention it requires.

This template helps you manage multiple projects simultaneously, reducing stress and improving time management. From finalizing project proposals to conducting performance appraisals, this template covers all essential tasks to keep your projects on track.

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GTD Task and Deadline Tracking for Priority Matrix

GTD Task and Deadline Tracking in Priority Matrix

Manage engineering projects efficiently by tracking tasks and deadlines to ensure timely deliverables.

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Proposed Tasks

Critical and Immediate

  • Finalize Project Proposal due in 1 day
    ☐ Review proposal draft ☐ Make necessary changes ☐ Get approval from stakeholders
  • Team Meeting due in 2 days
    ☐ Prepare meeting agenda ☐ Invite all team members ☐ Follow up on previous action items
  • Client Feedback due in 4 months
    ☐ Prepare feedback form ☐ Send to clients ☐ Analyze feedback received
  • Contract Renewal due in 7 months
    ☐ Review contract terms ☐ Negotiate changes ☐ Get contract signed
  • Annual Sales Forecast due in 11 months
    ☐ Analyze market trends ☐ Prepare sales forecast ☐ Review with sales team

Important but not Urgent

  • Budget Planning due in 1 week
    ☐ Collect all financial data ☐ Prepare preliminary budget ☐ Discuss with finance team
  • Client Meeting due in 2 weeks
    ☐ Prepare presentation ☐ Review client's requirements ☐ Arrange for meeting logistics
  • Annual Audit due in 3 months
    ☐ Prepare all financial statements ☐ Coordinate with auditors ☐ Review audit report
  • Market Research due in 5 months
    ☐ Identify research objectives ☐ Plan research methodology ☐ Execute research plan
  • Performance Appraisal due in 8 months
    ☐ Review employee performance ☐ Prepare appraisal report ☐ Conduct appraisal meeting
  • Customer Satisfaction Survey due in 1 year
    ☐ Prepare survey questionnaire ☐ Send to customers ☐ Analyze survey results

Urgent but not Important

  • Website Revamp due in 1 year 2 months
    ☐ Identify website issues ☐ Design new website layout ☐ Test and launch new website
  • Project Documentation due in 3 weeks
    ☐ Gather all project details ☐ Prepare documentation ☐ Review and finalize
  • Quarterly Review due in 1 month
    ☐ Prepare performance report ☐ Plan for next quarter ☐ Schedule review meeting
  • Software Upgrade due in 6 months
    ☐ Identify upgrade needs ☐ Coordinate with IT team ☐ Test upgraded software
  • Business Expansion Plan due in 9 months
    ☐ Identify expansion opportunities ☐ Prepare expansion plan ☐ Get approval from board

Neither Urgent nor Important

  • New Product Launch due in 1 year 3 months
    ☐ Finalize product design ☐ Plan marketing strategy ☐ Launch product
  • Employee Training due in 6 weeks
    ☐ Identify training needs ☐ Arrange for trainer ☐ Schedule training sessions
  • Office Maintenance due in 2 months
    ☐ Identify maintenance needs ☐ Contact maintenance service ☐ Supervise maintenance work
  • Recruitment Drive due in 10 months
    ☐ Identify hiring needs ☐ Advertise job openings ☐ Conduct interviews