GTD Task & Deadline Management Template

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Effectively manage your time and tasks with the GTD Task & Deadline Management template. This project is designed to help you visualize and allocate time to the most pressing tasks, ensuring no deadlines are missed. With a comprehensive set of tasks ranging from defining the project scope to conducting regular team check-ins, this template ensures that every task gets the attention it requires within the stipulated timeframe.

By implementing this task management system, non-profit organizations can enhance their efficiency and ensure timely completion of crucial tasks. This template provides a structured approach to task management, making it easier to monitor progress and make necessary adjustments along the way.

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GTD Task & Deadline Management for Priority Matrix

GTD Task & Deadline Management in Priority Matrix

Ensure no deadlines are missed by visualizing and allocating time to the most pressing tasks in your non-profit organization.

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Proposed Tasks

Critical and Immediate

  • Task 1: Define Project Scope due in 1 day
    ☐ Identify key tasks ☐ Estimate task durations ☐ Identify key stakeholders
  • Task 2: Develop Project Timeline due in 3 days
    ☐ Determine task dependencies ☐ Create project schedule
  • Task 3: Set Up Task Management System due in 1 week
    ☐ Select task management software ☐ Configure software settings ☐ Input tasks and deadlines

Important but Not Immediate

  • Task 4: Train Team on GTD Method due in 2 weeks
    ☐ Develop training materials ☐ Conduct training sessions
  • Task 5: Implement GTD Method due in 3 weeks
    ☐ Begin using task management system ☐ Monitor progress ☐ Adjust as necessary
  • Task 20: Conduct Final Project Review due in 9 months
    ☐ Collect final progress reports ☐ Analyze final data ☐ Document lessons learned

Not Critical but Immediate

  • Task 6: Review Project Progress due in 1 month
    ☐ Collect progress reports ☐ Analyze data ☐ Make adjustments as necessary
  • Task 7: Update Task Management System due in 5 weeks
    ☐ Add new tasks ☐ Update task statuses ☐ Adjust deadlines as necessary
  • Task 9: Review Project Progress due in 2 months
    ☐ Collect progress reports ☐ Analyze data ☐ Make adjustments as necessary
  • Task 10: Update Task Management System due in 10 weeks
    ☐ Add new tasks ☐ Update task statuses ☐ Adjust deadlines as necessary
  • Task 12: Review Project Progress due in 4 months
    ☐ Collect progress reports ☐ Analyze data ☐ Make adjustments as necessary
  • Task 13: Update Task Management System due in 18 weeks
    ☐ Add new tasks ☐ Update task statuses ☐ Adjust deadlines as necessary
  • Task 16: Update Task Management System due in 26 weeks
    ☐ Add new tasks ☐ Update task statuses ☐ Adjust deadlines as necessary
  • Task 15: Review Project Progress due in 6 months
    ☐ Collect progress reports ☐ Analyze data ☐ Make adjustments as necessary
  • Task 18: Review Project Progress due in 8 months
    ☐ Collect progress reports ☐ Analyze data ☐ Make adjustments as necessary
  • Task 19: Update Task Management System due in 36 weeks
    ☐ Add new tasks ☐ Update task statuses ☐ Adjust deadlines as necessary

Not Critical or Immediate

  • Task 8: Conduct Team Check-In due in 6 weeks
    ☐ Discuss progress ☐ Address concerns ☐ Provide feedback
  • Task 11: Conduct Team Check-In due in 3 months
    ☐ Discuss progress ☐ Address concerns ☐ Provide feedback
  • Task 14: Conduct Team Check-In due in 5 months
    ☐ Discuss progress ☐ Address concerns ☐ Provide feedback
  • Task 17: Conduct Team Check-In due in 7 months
    ☐ Discuss progress ☐ Address concerns ☐ Provide feedback