GTD Based Task and Deadline Management Template

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Enhance your time management skills with a GTD-based task and deadline management system. This template guides you through setting up a Getting Things Done (GTD) framework, defining and prioritizing tasks, and regularly reviewing and adjusting your priorities to ensure all responsibilities are met efficiently.

By following this approach, you can visualize and allocate time to urgent tasks, ensuring both student guidance and administrative duties are completed on time, leading to improved work efficiency and productivity in the higher education sector.

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GTD Based Task and Deadline Management for Priority Matrix

GTD Based Task and Deadline Management in Priority Matrix

Effectively manage tasks and deadlines with a GTD-based system for better work efficiency and timely completion of responsibilities.

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Proposed Tasks

Low Impact, Not Urgent

  • Administrative duties due every month
    ☐ Complete paperwork ☐ Attend meetings
  • Monthly department meeting due every month
    ☐ Prepare for meeting ☐ Attend meeting
  • Review and adjust priorities due every month
    ☐ Review completed tasks ☐ Adjust priority of remaining tasks
  • Student guidance due every week
    ☐ Review student progress ☐ Provide necessary guidance
  • Weekly team meeting due every week
    ☐ Prepare for meeting ☐ Attend meeting
  • Set up GTD system due in 1 week
    ☐ Research GTD methods ☐ Select a suitable tool for GTD
  • Define tasks and deadlines due in 2 weeks
    ☐ Identify all tasks ☐ Set deadlines for each task
  • Prioritize tasks due in 3 weeks
    ☐ Identify high impact tasks ☐ Identify urgent tasks
  • Quarterly budget review due every 3 months
    ☐ Review budget ☐ Adjust as necessary
  • Student assessment due in 4 months
    ☐ Prepare assessment ☐ Conduct assessment
  • Semester planning due in 5 months
    ☐ Plan curriculum ☐ Schedule classes
  • Personal development due every 6 months
    ☐ Identify areas for growth ☐ Set goals for personal development
  • Professional development due every 6 months
    ☐ Identify areas for professional growth ☐ Set goals for professional development
  • Student enrollment due in 6 months
    ☐ Review applications ☐ Select students for enrollment
  • Grant application due in 7 months
    ☐ Identify grant opportunities ☐ Apply for grants
  • Curriculum development due in 8 months
    ☐ Review current curriculum ☐ Develop new curriculum
  • Faculty training due in 9 months
    ☐ Identify training needs ☐ Arrange for training
  • Research paper due in 10 months
    ☐ Conduct research ☐ Write paper
  • Annual report due in 11 months
    ☐ Collect data ☐ Write report
  • Annual performance review due in 12 months
    ☐ Prepare for review ☐ Attend review