GTD Task and Deadline Management Template

GTD Task and Deadline Management in Priority Matrix

Ensure no deadlines are missed by visualizing and allocating time to pressing tasks and projects.

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Proposed Tasks

Critical and Immediate

• Task 1: Set up a GTD system due in 1 day
  ☐ Research GTD methods ☐ Choose a GTD tool ☐ Customize the GTD system according to needs
• Task 2: Identify all tasks and deadlines due in 2 days
  ☐ Review all ongoing projects ☐ List all tasks and deadlines ☐ Update GTD system with tasks and deadlines
• Task 3: Prioritize tasks due in 3 days
  ☐ Evaluate importance and urgency of each task ☐ Assign priority levels to tasks ☐ Update GTD system with task priorities

Critical but Not Immediate

• Task 4: Assign tasks to team members due in 1 week
  ☐ Assess team members' capabilities and workloads ☐ Assign tasks accordingly ☐ Update GTD system with task assignments
• Task 6: Regularly review and update GTD system due in 2 weeks
  ☐ Schedule regular times to review GTD system ☐ Update tasks and deadlines as needed ☐ Adjust task priorities as needed
• Task 7: Evaluate effectiveness of GTD system due in 1 month
  ☐ Assess whether tasks and deadlines are being managed effectively ☐ Make adjustments to GTD system as needed
• Task 8: Train team members on using the GTD system due in 1 month
  ☐ Explain the benefits and methods of GTD ☐ Show team members how to use the GTD system ☐ Answer any questions team members have
• Task 13: Re-evaluate task priorities due in 3 months
  ☐ Review all tasks ☐ Adjust priorities as needed

Not Critical but Immediate

• Task 5: Set reminders for approaching deadlines due in 1 week
  ☐ Set reminders for each task in GTD system ☐ Test reminders to ensure they work
• Task 14: Update GTD system with new tasks and deadlines due in 3 months
  ☐ Add any new tasks or projects ☐ Set deadlines for new tasks ☐ Update GTD system
• Task 15: Review and adjust reminders due in 3 months
  ☐ Check if reminders are still effective ☐ Adjust reminders as needed

Not Critical, Not Immediate

• Task 9: Monitor team members' usage of the GTD system due in 1 month
  ☐ Check if team members are using the GTD system ☐ Provide support and guidance as needed
• Task 10: Conduct a feedback session on the GTD system due in 2 months
  ☐ Ask team members for feedback on the GTD system ☐ Discuss possible improvements to the system ☐ Implement feedback where possible
• Task 11: Regularly clean up the GTD system due in 2 months
  ☐ Delete completed tasks ☐ Archive old tasks and projects ☐ Ensure the system remains clean and organized
• Task 12: Celebrate milestone completions due in 2 months
  ☐ Recognize team members' hard work ☐ Celebrate the completion of major tasks or projects
• Task 16: Conduct a team meeting to discuss progress due in 3 months
  ☐ Discuss progress on tasks and projects ☐ Address any issues or concerns
• Task 17: Provide support to team members due in 4 months
  ☐ Offer help and guidance to team members ☐ Address any issues or concerns
• Task 18: Update team members on progress due in 4 months
  ☐ Share updates on tasks and projects ☐ Recognize team members' hard work
• Task 19: Conduct a feedback session on the GTD system due in 5 months
  ☐ Ask team members for feedback on the GTD system ☐ Discuss possible improvements to the system ☐ Implement feedback where possible
• Task 20: Celebrate the success of the GTD system due in 6 months
  ☐ Celebrate the successful implementation of the GTD system ☐ Recognize team members' hard work