GTD Task and Deadline Management Template

More productivity templates

Enhance your productivity and workflow efficiency with the GTD Task and Deadline Management template. This template helps managers visualize and allocate tasks using Priority Matrix, ensuring that all projects receive the attention they need within the stipulated timeframe.

By following the structured tasks and reviews, you can reduce stress, improve task prioritization, and maintain a balanced workflow. Perfect for education technology managers looking to streamline their operations.

Get this template on priority matrix

GTD Task and Deadline Management for Priority Matrix

GTD Task and Deadline Management in Priority Matrix

Improve workflow efficiency and manage tasks effectively using the GTD methodology.

You can start using GTD Task and Deadline Management or other Productivity Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical and Urgent

  • Task 1: Set Up GTD System due in 1 day
    ☐ Identify all pending tasks ☐ Create a project for each task ☐ Define next actions for each project
  • Task 2: Prioritize Tasks due in 3 days
    ☐ Assess task urgency ☐ Assess task importance ☐ Assign tasks to Q1, Q2, Q3 or Q4 based on urgency and importance
  • Task 6: Weekly Review due in 3 weeks
    ☐ Review task completion ☐ Adjust task priorities ☐ Plan for the next week
  • Task 7: Monthly Review due in 1 month
    ☐ Review project progress ☐ Adjust project plans ☐ Plan for the next month
  • Task 17: Monitor Project Performance due in 1 month
    ☐ Monitor task completion ☐ Monitor project schedule ☐ Monitor project costs
  • Task 8: Quarterly Review due in 3 months
    ☐ Review quarterly performance ☐ Adjust quarterly goals ☐ Plan for the next quarter
  • Task 18: Conduct Project Evaluation due in 3 months
    ☐ Evaluate project performance ☐ Evaluate team performance ☐ Identify lessons learned
  • Task 9: Yearly Review due in 1 year
    ☐ Review yearly performance ☐ Adjust yearly goals ☐ Plan for the next year
  • Task 19: Prepare Project Closure Report due in 1 year
    ☐ Summarize project performance ☐ Document lessons learned
  • Task 20: Close Project due in 1 year
    ☐ Close all project activities ☐ Release project resources

Critical but Not Urgent

  • Task 3: Schedule Tasks due in 1 week
    ☐ Define deadlines for each task ☐ Schedule tasks in calendar
  • Task 4: Delegate Tasks due in 10 days
    ☐ Identify tasks that can be delegated ☐ Assign tasks to team members
  • Task 15: Conduct Risk Assessment due in 2 weeks
    ☐ Identify potential risks ☐ Assess risk impacts ☐ Plan risk responses
  • Task 16: Implement Risk Responses due in 3 weeks
    ☐ Implement risk response plans ☐ Monitor risk responses

Not Critical but Urgent

  • Task 10: Prepare for Team Meeting due in 2 days
    ☐ Prepare agenda ☐ Review team's tasks
  • Task 11: Attend Team Meeting due in 3 days
    ☐ Discuss progress ☐ Address issues
  • Task 12: Follow Up on Team Meeting due in 4 days
    ☐ Follow up on action points ☐ Update task statuses
  • Task 5: Review and Adjust System due in 2 weeks
    ☐ Review system efficiency ☐ Make necessary adjustments

Neither Critical nor Urgent

  • Task 13: Update Project Documentation due in 1 week
    ☐ Update project plans ☐ Update project schedules
  • Task 14: Update Stakeholders due in 10 days
    ☐ Update stakeholders on project progress ☐ Address stakeholder concerns