GTD Task and Deadline Management Template

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Effective time management is key to success in consultancy. This template helps you set up a Getting Things Done (GTD) system using Priority Matrix, ensuring that you allocate time to the most critical tasks and meet all deadlines. From setting up your system and identifying tasks, to executing and reviewing them, this template guides you through every step.

By following this template, you can enhance productivity, avoid missed deadlines, and ensure higher client satisfaction.

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GTD Task and Deadline Management for Priority Matrix

GTD Task and Deadline Management in Priority Matrix

Manage tasks and deadlines effectively using the GTD system and Priority Matrix.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Set up GTD System (due in 1 day)
    ☐ Choose a GTD tool ☐ Configure the tool according to needs ☐ Test the tool
  • Task 2: Identify Tasks for the Week (due in 2 days)
    ☐ List all tasks ☐ Classify tasks according to priority
  • Task 3: Set Deadlines (due in 3 days)
    ☐ Assign deadlines to tasks ☐ Ensure deadlines are realistic
  • Task 4: Allocate Time for Tasks (due in 4 days)
    ☐ Determine the time required for each task ☐ Schedule tasks into calendar
  • Task 5: Execute Tasks (due in 1 week)
    ☐ Start executing tasks according to the schedule

High Impact, Not Urgent

  • Task 6: Review Tasks (due in 1 week)
    ☐ Review completed tasks ☐ Adjust schedule if necessary
  • Task 7: Weekly Planning (due in 1 week)
    ☐ Plan tasks for the following week
  • Task 8: Monthly Review (due in 1 month)
    ☐ Review the effectiveness of the GTD system ☐ Make necessary adjustments

Low Impact, Urgent

  • Task 9: Client Meeting Preparation (due in 2 days)
    ☐ Prepare materials for client meeting ☐ Review client's business profile
  • Task 10: Follow Up with Clients (due in 3 days)
    ☐ Send follow-up emails to clients ☐ Arrange next meeting if necessary

Low Impact, Not Urgent

  • Task 11: Research Industry Trends (due in 1 week)
    ☐ Read latest industry reports ☐ Identify potential impacts on clients
  • Task 12: Update Client Database (due in 2 weeks)
    ☐ Update client information in the database ☐ Ensure all information is accurate
  • Task 13: Networking Event Preparation (due in 3 weeks)
    ☐ Prepare business cards ☐ Research attendees
  • Task 14: Update LinkedIn Profile (due in 1 month)
    ☐ Update work experience ☐ Request recommendations
  • Task 15: Attend Webinar (due in 1 month)
    ☐ Register for webinar ☐ Attend webinar
  • Task 16: Write Blog Post (due in 2 months)
    ☐ Choose a topic ☐ Write a draft ☐ Publish the post
  • Task 17: Update Website (due in 3 months)
    ☐ Review current website ☐ Make necessary updates
  • Task 18: Prepare Quarterly Report (due in 3 months)
    ☐ Collect necessary data ☐ Write the report
  • Task 19: Plan Client Appreciation Event (due in 4 months)
    ☐ Choose a venue ☐ Plan the program ☐ Send invitations
  • Task 20: Yearly Review (due in 1 year)
    ☐ Review the year's achievements ☐ Set goals for the next year