GTD Project Management Template

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Effectively manage your project tasks and deadlines with the GTD Project Management template. Using the Priority Matrix, Project One Programme Assistants can quickly visualize and allocate their time to the most pressing tasks, ensuring no deadlines are missed.

This template helps you prioritize and manage your tasks efficiently, reducing stress and ensuring every task gets the attention it requires within the stipulated timeframe.

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GTD Project Management for Priority Matrix

GTD Project Management in Priority Matrix

Efficiently manage project tasks and deadlines using the GTD method and Priority Matrix.

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Proposed Tasks

Critical and Urgent

  • Task 1 due in 2 days
    ☐ Check project updates ☐ Update task list ☐ Respond to project-related emails
  • Task 3 due in 3 days
    ☐ Attend project update meeting ☐ Take meeting notes
  • Task 16 due in 4 days
    ☐ Update project risk register
  • Task 13 due in 6 days
    ☐ Update project budget
  • Task 2 due in 1 week
    ☐ Prepare project status report ☐ Review team's progress

Critical but Not Urgent

  • Task 6 due in 5 days
    ☐ Update project schedule
  • Task 14 due in 1 week
    ☐ Review project scope
  • Task 17 due in 1 week
    ☐ Prepare project quality report
  • Task 4 due in 2 weeks
    ☐ Plan for the next phase of the project
  • Task 5 due in 1 month
    ☐ Conduct project risk assessment

Not Critical but Urgent

  • Task 7 due in 1 day
    ☐ Answer queries from project stakeholders
  • Task 15 due in 2 days
    ☐ Communicate with project sponsor
  • Task 8 due in 3 days
    ☐ Prepare for project presentation
  • Task 9 due in 1 week
    ☐ Coordinate with other teams
  • Task 18 due in 2 weeks
    ☐ Conduct project review meeting

Not Critical and Not Urgent

  • Task 11 due in 3 weeks
    ☐ Archive project documents
  • Task 19 due in 3 weeks
    ☐ Prepare for project audit
  • Task 12 due in 1 month
    ☐ Prepare project handover
  • Task 20 due in 1 month
    ☐ Plan for project celebration
  • Task 10 due in 2 months
    ☐ Plan for project closure