GTD Method Task & Deadline Management Template

GTD Method Task & Deadline Management in Priority Matrix

Manage your consulting tasks and deadlines effectively with the GTD Method.

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Proposed Tasks

High Impact, Urgent

• Task 12: Check in with clients due weekly
  ☐ Check in with clients to update them on progress ☐ Address any client concerns or issues ☐ Ensure client satisfaction
• Task 13: Conduct final project review due at project end
  ☐ Conduct final review of project ☐ Address any final issues or concerns ☐ Close out project
• Task 14: Conduct final team meeting due at project end
  ☐ Discuss final project with team ☐ Address any final concerns or issues ☐ Close out project
• Task 15: Conduct final client meeting due at project end
  ☐ Discuss final project with client ☐ Address any final client concerns or issues ☐ Close out project
• Task 4: Monitor task progress due weekly
  ☐ Check in on task progress ☐ Address any issues or delays ☐ Adjust plan if necessary
• Task 5: Conduct weekly team meetings due weekly
  ☐ Discuss progress with team ☐ Address any issues or concerns ☐ Adjust plan if necessary
• Task 9: Conduct monthly team meeting due monthly
  ☐ Discuss monthly progress with team ☐ Address any major issues or concerns ☐ Adjust plan if necessary
• Task 2: Conduct team meeting due in 1 day
  ☐ Discuss project plan with team ☐ Address any concerns or questions ☐ Ensure everyone understands their role and tasks
• Task 1: Create project plan due in 2 days
  ☐ Create a comprehensive project plan outlining all tasks and deadlines ☐ Assign tasks to team members ☐ Establish milestones and check-in dates

High Impact, Non-Urgent

• Task 11: Update project management software due weekly
  ☐ Update project management software with completed tasks ☐ Adjust deadlines if necessary ☐ Ensure software is up to date
• Task 16: Update project management software due at project end
  ☐ Update project management software with final tasks ☐ Close out project in software ☐ Ensure software is up to date
• Task 17: Review team performance due at project end
  ☐ Review overall team performance ☐ Provide team feedback and support ☐ Address any final team concerns or issues
• Task 6: Update project plan due weekly
  ☐ Update project plan with completed tasks ☐ Adjust deadlines if necessary ☐ Ensure plan is up to date
• Task 8: Review project progress due monthly
  ☐ Review overall project progress ☐ Address any major issues or delays ☐ Adjust plan if necessary
• Task 3: Set up project management software due in 3 days
  ☐ Choose suitable project management software ☐ Set up project and add tasks ☐ Invite team members to join

Low Impact, Urgent

• Task 10: Review individual performance due monthly
  ☐ Review individual performance ☐ Provide individual feedback and support ☐ Address any individual concerns or issues
• Task 18: Review personal performance due at project end
  ☐ Review personal performance ☐ Identify areas for improvement ☐ Plan for future projects
• Task 7: Check in with individual team members due weekly
  ☐ Check in with each team member individually ☐ Address any individual concerns or issues ☐ Provide individual feedback and support

Low Impact, Non-Urgent

• Task 19: Plan for future projects due at project end
  ☐ Identify lessons learned from project ☐ Plan for future projects based on these lessons ☐ Implement changes in future projects
• Task 20: Celebrate project success due at project end
  ☐ Celebrate project success with team ☐ Provide positive feedback and recognition ☐ Close out project on a positive note