GTD Filmmaking Project Management Template

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Streamline your filmmaking process by leveraging the GTD (Getting Things Done) methodology. This template helps you visualize and prioritize tasks, ensuring that no deadlines are missed and every task gets the attention it requires.

From script finalization to post-release review, this step-by-step guide covers all aspects of filmmaking project management, allowing you to focus on creativity while staying organized.

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GTD Filmmaking Project Management for Priority Matrix

GTD Filmmaking Project Management in Priority Matrix

Manage your filmmaking projects effectively with GTD principles using this template.

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Proposed Tasks

Critical and Immediate

  • Equipment Preparation due in 3 days
    ☐ Check camera equipment ☐ Prepare lighting equipment ☐ Test sound equipment
  • Script Finalization due in 1 week
    ☐ Complete script draft ☐ Get feedback from team ☐ Finalize script
  • Storyboard Creation due in 2 weeks
    ☐ Sketch initial storyboard ☐ Finalize storyboard
  • Shoot Scene 1 due in 4 weeks
    ☐ Prepare set ☐ Shoot scene ☐ Review footage
  • Shoot Scene 2 due in 5 weeks
    ☐ Prepare set ☐ Shoot scene ☐ Review footage
  • Shoot Scene 3 due in 6 weeks
    ☐ Prepare set ☐ Shoot scene ☐ Review footage
  • Final Edit due in 9 weeks
    ☐ Review rough cut ☐ Make final edits ☐ Review final cut
  • Screening due in 11 weeks
    ☐ Set up screening ☐ Conduct screening ☐ Collect feedback
  • Post-Screening Edits due in 12 weeks
    ☐ Review feedback ☐ Make necessary edits ☐ Finalize film
  • Film Release due in 15 weeks
    ☐ Prepare for release ☐ Release film ☐ Monitor reception

Critical but not Immediate

  • Casting Call due in 1 week
    ☐ Post casting call ☐ Conduct auditions ☐ Finalize cast
  • Location Scouting due in 2 weeks
    ☐ Research potential locations ☐ Visit and evaluate locations ☐ Secure permits if necessary
  • Shooting Schedule due in 3 weeks
    ☐ Create initial schedule ☐ Coordinate with cast and crew ☐ Finalize schedule
  • Initial Edit due in 7 weeks
    ☐ Review all footage ☐ Create rough cut ☐ Get feedback
  • Screening Preparation due in 10 weeks
    ☐ Secure screening location ☐ Invite audience ☐ Prepare screening materials
  • Distribution Plan due in 13 weeks
    ☐ Research distribution options ☐ Create distribution plan ☐ Implement distribution plan

Not Critical but Immediate

  • Sound Design due in 8 weeks
    ☐ Record sound effects ☐ Edit sound track ☐ Finalize sound design
  • Marketing Plan due in 14 weeks
    ☐ Create marketing strategy ☐ Implement marketing strategy ☐ Monitor marketing results

Not Critical and not Immediate

  • Post-Release Review due in 16 weeks
    ☐ Collect reviews ☐ Analyze reception ☐ Plan for future projects
  • New Project Planning due in 17 weeks
    ☐ Brainstorm new project ideas ☐ Create initial project plan