Interview Scheduling and Tracking Project Template

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Ensure a seamless and fair graduate admissions process with this comprehensive template designed to organize and schedule interviews with potential candidates. From identifying candidates to sending follow-up emails, this template covers all essential tasks to manage and track the interview process efficiently.

By following this template, Graduate Admissions Specialists can enhance the admissions experience for both the institution and the candidates, ensuring a smooth and organized process.

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Interview Scheduling and Tracking Project for Priority Matrix

Interview Scheduling and Tracking Project in Priority Matrix

Streamline your graduate admissions process with organized interview scheduling and tracking.

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Proposed Tasks

High Impact, Urgent

  • Conduct interviews
    ☐ Ensure smooth running of interviews ☐ Collect interview notes
  • Conduct orientation
    ☐ Ensure smooth running of orientation ☐ Collect feedback
  • Create an interview schedule
    ☐ Determine available dates and times ☐ Allocate time slots for each candidate
  • Evaluate interview performance
    ☐ Review interview notes ☐ Rate candidates
  • Identify potential candidates for interviews
    ☐ Review applications ☐ Shortlist candidates ☐ Prepare candidate profiles
  • Prepare admission decisions
    ☐ Discuss candidate evaluations ☐ Make admission decisions

High Impact, Not Urgent

  • Notify accepted candidates
    ☐ Prepare acceptance letters ☐ Send out letters
  • Notify rejected candidates
    ☐ Prepare rejection letters ☐ Send out letters
  • Organize orientation for accepted candidates
    ☐ Schedule orientation ☐ Prepare orientation materials
  • Prepare interview questions
    ☐ Brainstorm questions ☐ Review and finalize questions
  • Send interview invites
    ☐ Draft invite email ☐ Send emails to candidates ☐ Follow up for confirmations
  • Train interviewers
    ☐ Organize training session ☐ Review interview protocol

Low Impact, Urgent

  • Send follow-up emails
    ☐ Thank candidates for their time ☐ Provide timeline for next steps
  • Send orientation details to accepted candidates
    ☐ Draft email with orientation details ☐ Send out emails
  • Set up interview room
    ☐ Book room ☐ Prepare necessary equipment
  • Update admission records
    ☐ Record admission decisions in database ☐ File interview notes
  • Update interview schedule
    ☐ Reschedule cancelled interviews ☐ Fill empty time slots

Low Impact, Not Urgent

  • Plan for next admission cycle
    ☐ Review entire process ☐ Identify areas for improvement
  • Review interview process
    ☐ Collect feedback from interviewers ☐ Make necessary adjustments
  • Review orientation feedback
    ☐ Analyze feedback ☐ Make necessary adjustments for next orientation