Fundraising Event Project Management Template

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Ensure your fundraising events are a resounding success with this comprehensive project management template. Designed for non-profit organizations, this template helps you organize and track all tasks related to planning and executing impactful fundraising events.

From finalizing the event concept to securing sponsors, planning the event program, marketing, and final preparations, this template provides a step-by-step guide to ensure no detail is overlooked. Efficiently manage your resources and maximize the impact of your fundraising efforts.

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Fundraising Event Project Management for Priority Matrix

Fundraising Event Project Management in Priority Matrix

Organize and track tasks for planning and executing successful fundraising events.

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Proposed Tasks

High Impact, Quick Wins

  • Finalize Event Concept - due in 1 week
    ☐ Decide on the theme, goal, and date of the event ☐ Identify target audience
  • Secure Venue - due in 2 weeks
    ☐ Research potential venues ☐ Negotiate contract
  • Develop Event Budget - due in 3 weeks
    ☐ Estimate costs for venue, catering, entertainment, etc. ☐ Plan for unexpected expenses

High Impact, Long Term

  • Secure Sponsors - due in 1 month
    ☐ Identify potential sponsors ☐ Reach out to potential sponsors ☐ Negotiate sponsorship deals
  • Plan Event Program - due in 5 weeks
    ☐ Decide on the event schedule ☐ Book entertainers, speakers, etc.
  • Marketing and Promotion - due in 6 weeks
    ☐ Create marketing materials ☐ Advertise event on social media, in newsletters, etc.

Low Impact, Quick Wins

  • Ticket Sales - due in 7 weeks
    ☐ Set ticket prices ☐ Set up online ticket sales
  • Organize Volunteers - due in 8 weeks
    ☐ Recruit volunteers ☐ Assign roles and responsibilities
  • Event Logistics - due in 9 weeks
    ☐ Plan for transportation, parking, security, etc.

Low Priority / Etc.

  • Final Preparations - due in 10 weeks
    ☐ Confirm all arrangements ☐ Prepare contingency plans