Fundraising Event Planning and Management Template

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Maximize the success of your non-profit's fundraising events with our detailed planning and management template. This template covers all aspects of event organization, from securing venues and recruiting volunteers to developing marketing materials and coordinating with vendors.

Using this step-by-step guide, you can ensure that every detail is meticulously planned and executed, leading to a seamless and successful fundraising event.

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Fundraising Event Planning and Management for Priority Matrix

Fundraising Event Planning and Management in Priority Matrix

Plan and manage successful fundraising events with this comprehensive template.

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Proposed Tasks

Critical and Immediate

  • Secure Event Venue - due in 1 week
    ☐ Negotiate and finalize contract with venue ☐ Ensure venue meets all event requirements
  • Recruit Volunteers - due in 2 weeks
    ☐ Identify volunteer roles ☐ Recruit and train volunteers
  • Secure Sponsorships - due in 5 weeks
    ☐ Identify potential sponsors ☐ Develop and send sponsorship proposals
  • Final Event Walkthrough - due in 3.5 months
    ☐ Conduct final venue walkthrough ☐ Confirm event setup

Important but not Urgent

  • Plan Event Program - due in 3 weeks
    ☐ Outline event schedule ☐ Secure guest speakers/entertainment
  • Develop Marketing Materials - due in 1 month
    ☐ Create event flyers and posters ☐ Plan social media campaign
  • Plan Event Logistics - due in 1.5 months
    ☐ Plan seating arrangement ☐ Organize event flow

Less Critical but Immediate

  • Manage Event Registration - due in 2 months
    ☐ Set up online registration ☐ Manage attendee list
  • Order Event Supplies - due in 2.5 months
    ☐ Identify necessary supplies ☐ Order and confirm delivery of supplies
  • Coordinate with Vendors - due in 3 months
    ☐ Finalize details with caterers, decorators, etc.

Less Important and not Urgent

  • Post-Event Follow Up - due in 4 months
    ☐ Send thank you notes to attendees ☐ Debrief with team
  • Event Evaluation - due in 4.5 months
    ☐ Evaluate event success ☐ Identify areas for improvement