Fundraising Event Management Template

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Manage your non-profit's fundraising events with ease using this comprehensive template. From setting goals and creating budgets to recruiting volunteers and coordinating logistics, this template covers all essential tasks for successful event planning.

Stay on top of every detail with Priority Matrix, ensuring your fundraising initiatives are well-organized and executed flawlessly, helping you achieve your financial goals and support your mission.

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Fundraising Event Management for Priority Matrix

Fundraising Event Management in Priority Matrix

Organize and prioritize all aspects of your non-profit's fundraising events efficiently.

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Proposed Tasks

High Impact, Urgent

  • Establish Event Goals and Objectives
    ☐ Define purpose of the event ☐ Identify target audience ☐ Set fundraising target
  • Create Event Budget Due in 2 Weeks
    ☐ Estimate event expenses ☐ Plan for unexpected costs
  • Evaluate Event Success Due in 14 Weeks
    ☐ Analyze feedback from evaluation forms ☐ Calculate funds raised
  • Plan for Next Event Due in 15 Weeks
    ☐ Reflect on what worked and what didn't ☐ Start planning for the next event

High Impact, Not Urgent

  • Select Event Venue Due in 3 Weeks
    ☐ Research potential venues ☐ Compare costs and amenities
  • Identify Potential Donors Due in 1 Month
    ☐ Research potential donors ☐ Create donor list
  • Plan Event Program Due in 1 Month
    ☐ Outline event schedule ☐ Plan activities and entertainment
  • Develop Marketing Plan Due in 5 Weeks
    ☐ Create promotional materials ☐ Plan social media campaign
  • Secure Event Sponsors Due in 6 Weeks
    ☐ Identify potential sponsors ☐ Prepare sponsorship proposals

Low Impact, Urgent

  • Recruit Volunteers Due in 2 Weeks
    ☐ Identify volunteer roles ☐ Recruit and train volunteers
  • Arrange Catering Services Due in 1 Month
    ☐ Select caterer ☐ Plan menu
  • Coordinate Event Logistics Due in 2 Months
    ☐ Plan event setup and teardown ☐ Coordinate transportation and parking
  • Finalize Event Program Due in 2 Months
    ☐ Confirm event schedule ☐ Print event programs
  • Coordinate Event Registration Due in 9 Weeks
    ☐ Set up online registration ☐ Prepare registration materials

Low Impact, Not Urgent

  • Organize Silent Auction Items Due in 7 Weeks
    ☐ Solicit donations for auction items ☐ Organize and price auction items
  • Prepare Event Signage Due in 8 Weeks
    ☐ Design event signs ☐ Arrange for sign production and placement
  • Plan Event Security Due in 10 Weeks
    ☐ Coordinate with security personnel ☐ Plan for emergency situations
  • Prepare Event Evaluation Forms Due in 11 Weeks
    ☐ Design evaluation forms ☐ Plan for form distribution and collection
  • Coordinate Event Clean-up Due in 12 Weeks
    ☐ Plan for waste management ☐ Coordinate clean-up crew
  • Send Thank You Notes to Donors and Volunteers Due in 13 Weeks
    ☐ Prepare thank you notes ☐ Mail out thank you notes