Fundraising Event Coordination Template

More non-profit templates

Ensure the success of your non-profit's fundraising event with this comprehensive template. From booking the venue and planning the budget to recruiting volunteers and coordinating marketing efforts, every detail is covered.

This template helps you manage all the essential tasks and deadlines, ensuring nothing is overlooked. Increase your chances of hosting a successful fundraising event that maximizes donations and supports your cause.

Get this template on priority matrix

Fundraising Event Coordination for Priority Matrix

Fundraising Event Coordination in Priority Matrix

Coordinate all aspects of a fundraising event to ensure success and maximize funds raised.

You can start using Fundraising Event Coordination or other Non-Profit Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical Tasks

  • Venue Booking due in 2 weeks
    ☐ Find suitable venues ☐ Compare prices and availability ☐ Finalize and book venue
  • Budget Planning due in 3 weeks
    ☐ Determine overall budget for the event ☐ Allocate funds to different areas such as venue, food, entertainment, etc.
  • Catering Arrangements due in 5 weeks
    ☐ Identify potential caterers ☐ Compare quotes ☐ Finalize and book caterer
  • Ticket Sales due in 2 months
    ☐ Decide ticket prices ☐ Set up ticket sales platform ☐ Monitor ticket sales
  • Final Venue Walkthrough due in 11 weeks
    ☐ Conduct final venue walkthrough ☐ Confirm all venue-related arrangements
  • Finalize Event Program due in 13 weeks
    ☐ Finalize event program ☐ Print and prepare all necessary materials
  • Final Check with Caterer due in 14 weeks
    ☐ Confirm catering menu and service details
  • Final Check with Entertainment due in 15 weeks
    ☐ Confirm entertainment schedule and requirements

Important, Not Urgent

  • Recruit Volunteers due in 1 month
    ☐ Identify number of volunteers needed ☐ Recruit volunteers ☐ Assign roles and responsibilities
  • Entertainment Booking due in 6 weeks
    ☐ Identify potential entertainers ☐ Compare quotes and availability ☐ Finalize and book entertainment
  • Marketing and Promotion due in 7 weeks
    ☐ Develop marketing strategy ☐ Create promotional materials ☐ Distribute materials and advertise event
  • Sponsorship Outreach due in 10 weeks
    ☐ Identify potential sponsors ☐ Contact and negotiate sponsorships

Delegate

  • Event Schedule due in 9 weeks
    ☐ Create detailed event schedule ☐ Share schedule with all stakeholders
  • Volunteer Training due in 12 weeks
    ☐ Conduct training for all volunteers ☐ Ensure all volunteers understand their roles

Low Priority

  • Equipment Check due in 16 weeks
    ☐ Check all equipment necessary for the event
  • Post-Event Follow Up due in 17 weeks
    ☐ Follow up with attendees ☐ Gather feedback for future events
  • Thank You Notes to Volunteers due in 18 weeks
    ☐ Send thank you notes to all volunteers
  • Thank You Notes to Sponsors due in 19 weeks
    ☐ Send thank you notes to all sponsors
  • Event Debrief due in 20 weeks
    ☐ Hold debrief meeting with team ☐ Discuss what went well and areas for improvement
  • Financial Report due in 21 weeks
    ☐ Prepare and share financial report for the event