Fleet Maintenance Tracking Project Template

Fleet Maintenance Tracking Project in Priority Matrix

Track and schedule regular maintenance for your fleet to prevent unexpected breakdowns.

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Proposed Tasks

Critical & Immediate

• Handle Breakdowns - as required
  ☐ Arrange for repairs ☐ Update maintenance schedule if necessary
• Handle Regulatory Compliance - as required
  ☐ Ensure vehicles comply with regulations ☐ Handle inspections
• Handle Vehicle Replacements - as required
  ☐ Arrange for replacement vehicles ☐ Update fleet inventory
• Establish Fleet Inventory - due in 1 week
  ☐ Identify all vehicles in the fleet ☐ Record their current status ☐ Document their last maintenance date
• Create Maintenance Schedule - due in 3 weeks
  ☐ Determine maintenance frequency for each vehicle ☐ Set up reminders

Important & Not Immediate

• Handle Insurance Claims - as required
  ☐ File insurance claims for damaged vehicles ☐ Follow up on claims
• Handle Purchase of New Vehicles - as required
  ☐ Arrange for purchase of new vehicles ☐ Update fleet inventory
• Handle Vehicle Upgrades - as required
  ☐ Arrange for vehicle upgrades ☐ Update fleet inventory
• Handle Warranty Claims - as required
  ☐ File warranty claims for defective vehicles ☐ Follow up on claims
• Identify Service Providers - due in 4 weeks
  ☐ Research and select reliable service providers ☐ Set up contracts if necessary
• Set Up Budget - due in 5 weeks
  ☐ Estimate costs for regular maintenance ☐ Allocate budget

Less Important & Immediate

• Handle Disposal of Decommissioned Vehicles - as required
  ☐ Arrange for disposal of decommissioned vehicles ☐ Update fleet inventory
• Train New Staff - as required
  ☐ Train new staff on maintenance schedule ☐ Inform them about the importance of regular maintenance
• Train Staff - due in 6 weeks
  ☐ Train staff on maintenance schedule ☐ Inform them about the importance of regular maintenance

Less Important & Not Immediate

• Handle Feedback from Staff - ongoing task
  ☐ Collect feedback from staff about vehicle performance ☐ Make necessary changes to maintenance schedule
• Monitor Maintenance Schedule - ongoing task
  ☐ Track maintenance dates ☐ Ensure vehicles are serviced regularly
• Review Budget - due every year
  ☐ Assess if budget allocation is sufficient ☐ Adjust budget if necessary
• Review Maintenance Schedule - due every year
  ☐ Adjust maintenance frequency if necessary ☐ Update reminders
• Review Service Providers - due every year
  ☐ Assess performance of service providers ☐ Switch providers if necessary
• Update Fleet Inventory - due every 6 months
  ☐ Add new vehicles to the inventory ☐ Remove decommissioned vehicles