Financial Task Tracking and Prioritization Template

Financial Task Tracking and Prioritization in Priority Matrix

Efficiently manage financial tasks within your religious organization using the Quadrants method.

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Proposed Tasks

Urgent and Important (Do First)

• Task 14: Manage Cash Flow due in 1 week
  ☐ Review incoming and outgoing cash ☐ Ensure sufficient cash flow for operations
• Task 19: Manage Accounts Receivable due in 1 week
  ☐ Review outstanding invoices ☐ Follow up on late payments
• Task 20: Manage Accounts Payable due in 1 week
  ☐ Review outstanding bills ☐ Ensure all bills are paid on time
• Task 1: Finalize Annual Budget due in 2 weeks
  ☐ Review previous year's budget ☐ Analyze current financial situation ☐ Plan for upcoming year's expenses and income
• Task 8: Prepare Financial Reports for Board Meeting due in 3 weeks
  ☐ Compile necessary financial data ☐ Prepare reports ☐ Review reports for accuracy
• Task 2: Prepare for Annual Audit due in 1 month
  ☐ Gather all necessary financial documents ☐ Review financial statements for accuracy ☐ Coordinate with external auditors
• Task 16: Prepare for Grant Reporting due in 1 month
  ☐ Compile necessary financial data ☐ Prepare reports ☐ Submit reports to grantor
• Task 10: File Tax Returns due in 2 months
  ☐ Compile necessary financial data ☐ Prepare tax returns ☐ File returns with the appropriate government agency

Important, Not Urgent (Schedule)

• Task 3: Monthly Reconciliation due in 1 week
  ☐ Compare bank statements with accounting records ☐ Identify and investigate any discrepancies
• Task 11: Review Insurance Policies due in 2 weeks
  ☐ Review current policies ☐ Ensure coverage is sufficient ☐ Update policies as necessary
• Task 13: Review Vendor Contracts due in 3 weeks
  ☐ Review current contracts ☐ Ensure terms are favorable ☐ Renegotiate contracts as necessary
• Task 7: Review and Update Donation Tracking System due in 1 month
  ☐ Review current tracking system ☐ Identify areas for improvement ☐ Update system as necessary
• Task 12: Update Financial Software due in 1 month
  ☐ Review current software ☐ Identify areas for improvement ☐ Update software as necessary
• Task 6: Conduct Financial Training for Staff due in 6 weeks
  ☐ Plan training content ☐ Schedule training session ☐ Conduct training
• Task 17: Review and Update Financial Forecast due in 6 weeks
  ☐ Review current forecast ☐ Update forecast based on recent financial data
• Task 5: Update Financial Policies and Procedures due in 2 months
  ☐ Review current policies and procedures ☐ Identify areas for improvement ☐ Update policies and procedures ☐ Communicate changes to relevant parties
• Task 15: Update Financial Risk Assessment due in 2 months
  ☐ Review current risk assessment ☐ Identify new risks ☐ Update risk assessment

Urgent, Not Important (Delegate)

• Task 4: Review and Approve Expense Reports due in 3 days
  ☐ Review submitted expense reports ☐ Ensure expenses are within budget and necessary ☐ Approve or deny expense reports
• Task 9: Update Payroll Information due in 1 week
  ☐ Review and update employee payroll information ☐ Ensure all changes are accurately reflected
• Task 18: Coordinate with Fundraising Team due in 2 weeks
  ☐ Meet with fundraising team ☐ Discuss financial goals and strategies