Film Production Task Management Template

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Efficiently manage your film production tasks with this comprehensive template. Using the Priority Matrix, this template helps you organize tasks based on urgency and importance, ensuring a smooth workflow throughout the production process.

From finalizing scripts and casting calls to scheduling filming and post-production planning, every critical aspect of film production is covered. Stay on track and ensure your film project runs seamlessly with this essential tool.

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Film Production Task Management for Priority Matrix

Film Production Task Management in Priority Matrix

Manage and prioritize all film production tasks to ensure critical tasks are completed on time.

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Proposed Tasks

Critical and Urgent

  • Finalize Script - due in 1 week
    ☐ Review script ☐ Make necessary edits ☐ Get approval from director
  • Secure Film Locations - due in 3 weeks
    ☐ Scout for potential locations ☐ Negotiate location fees ☐ Get necessary permits
  • Schedule Filming - due in 1 month
    ☐ Coordinate with cast and crew ☐ Ensure locations are available ☐ Plan for weather contingencies
  • Marketing Strategy - due in 11 weeks
    ☐ Determine target audience ☐ Plan promotional events ☐ Arrange for trailer creation
  • Budget Review - due in 12 weeks
    ☐ Review current spending ☐ Make necessary adjustments
  • Distribution Deals - due in 14 weeks
    ☐ Find potential distributors ☐ Negotiate contracts
  • Final Edit - due in 15 weeks
    ☐ Review first cut ☐ Make necessary changes ☐ Approve final edit
  • Final Budget Review - due in 20 weeks
    ☐ Review final spending ☐ Prepare financial reports

Critical but not Urgent

  • Casting Call - due in 2 weeks
    ☐ Prepare character descriptions ☐ Advertise casting call ☐ Screen potential actors
  • Arrange Equipment - due in 5 weeks
    ☐ List necessary equipment ☐ Rent or purchase equipment ☐ Arrange transportation of equipment
  • Coordinate Wardrobe - due in 6 weeks
    ☐ Meet with costume designer ☐ Approve costume designs ☐ Arrange fittings for actors
  • Secure Insurance - due in 9 weeks
    ☐ Review insurance needs ☐ Find suitable policy ☐ Make necessary payments
  • Post-Production Planning - due in 10 weeks
    ☐ Find suitable editor ☐ Arrange for sound design ☐ Plan for special effects
  • Arrange Premiere - due in 13 weeks
    ☐ Find suitable venue ☐ Plan guest list ☐ Coordinate with PR team
  • Soundtrack - due in 16 weeks
    ☐ Approve music choices ☐ Arrange for recording

Not Critical but Urgent

  • Plan Catering - due in 7 weeks
    ☐ Determine dietary restrictions ☐ Find suitable caterer ☐ Arrange meal schedules
  • Organize Transportation - due in 8 weeks
    ☐ Arrange transport for cast and crew ☐ Coordinate equipment transport
  • Poster Design - due in 17 weeks
    ☐ Approve design concept ☐ Finalize poster
  • Press Releases - due in 18 weeks
    ☐ Approve press release drafts ☐ Coordinate with PR team

Not Critical and not Urgent

  • Wrap Party - due in 19 weeks
    ☐ Find suitable venue ☐ Plan guest list ☐ Arrange for catering