Film Production Task Management Template

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Stay ahead of your film production schedule with this comprehensive task management template. By visualizing and allocating time to the most pressing tasks, you can ensure that no deadlines are missed during the production process. This template covers everything from script finalization to distribution planning, helping you manage each phase of production efficiently.

With strict deadlines for scriptwriting, shooting, and editing, effective time management is crucial. Use this template to make sure every task receives the attention it requires within the stipulated timeframe.

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Film Production Task Management for Priority Matrix

Film Production Task Management in Priority Matrix

Keep your film production on track with effective task management and time allocation.

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Proposed Tasks

Critical & Immediate

  • Task 15: Crew Meeting (due in 2 days)
    ☐ Discuss production schedule ☐ Address any concerns ☐ Delegate responsibilities
  • Task 5: Equipment Check (due in 5 days)
    ☐ Check camera equipment ☐ Check lighting equipment ☐ Check sound equipment
  • Task 1: Finalize Script (due in 1 week)
    ☐ Finalize dialogues ☐ Get approval from director ☐ Handover to actors
  • Task 13: Budget Review (due in 1 week)
    ☐ Review current spending ☐ Forecast future costs ☐ Adjust budget if necessary
  • Task 3: Casting (due in 3 weeks)
    ☐ Hold auditions ☐ Select actors ☐ Contract negotiations
  • Task 8: Shooting (starts in 1 month)
    ☐ Set up shots ☐ Direct actors ☐ Monitor shot quality
  • Task 20: Final Review (starts in 3.5 months)
    ☐ Review final cut ☐ Make any last adjustments ☐ Approve for release

Critical & Scheduled

  • Task 2: Scouting Locations (due in 2 weeks)
    ☐ Research potential locations ☐ Visit and inspect locations ☐ Get necessary permissions
  • Task 7: Rehearsals (due in 3 weeks)
    ☐ Schedule rehearsals ☐ Monitor performances ☐ Provide feedback
  • Task 4: Scheduling (due in 1 month)
    ☐ Plan shooting schedule ☐ Coordinate with cast and crew ☐ Book locations
  • Task 17: Set Design (due in 1 month)
    ☐ Design sets ☐ Coordinate with art department ☐ Set up on location
  • Task 9: Editing (starts in 2 months)
    ☐ Review footage ☐ Edit scenes ☐ Add effects
  • Task 19: Special Effects (starts in 2 months)
    ☐ Design special effects ☐ Coordinate with VFX team ☐ Sync with film

Non-Critical & Immediate

  • Task 6: Costume Fitting (due in 2 weeks)
    ☐ Measure actors ☐ Fit costumes ☐ Alterations if needed
  • Task 14: Contract Review (due in 2 weeks)
    ☐ Review contracts with crew ☐ Review contracts with cast ☐ Ensure all contracts are signed
  • Task 16: Prop Check (due in 3 weeks)
    ☐ Ensure all props are ready ☐ Coordinate with art department ☐ Check prop functionality
  • Task 10: Sound Design (starts in 2.5 months)
    ☐ Create sound effects ☐ Record dialogue ☐ Mix sound
  • Task 18: Music Composition (starts in 2.5 months)
    ☐ Compose soundtrack ☐ Record soundtrack ☐ Sync with film

Non-Critical & Scheduled

  • Task 11: Marketing (starts in 3 months)
    ☐ Create trailers ☐ Plan release strategy ☐ Coordinate with PR team
  • Task 12: Distribution (starts in 3.5 months)
    ☐ Coordinate with distributors ☐ Plan release dates ☐ Monitor ticket sales