Facility Maintenance Task Prioritization Template

More facility-maintenance templates

Ensure your facilities are well-maintained and operational with our Facility Maintenance Task Prioritization template. This template leverages the Eisenhower Matrix to help you prioritize urgent and important maintenance tasks, so you can focus on what matters most.

By organizing tasks based on importance and urgency, you can streamline your maintenance workflow, prevent disruptions, and maintain a high standard of facility upkeep.

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Facility Maintenance Task Prioritization for Priority Matrix

Facility Maintenance Task Prioritization in Priority Matrix

Prioritize and manage facility maintenance tasks efficiently using the Eisenhower Matrix.

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Proposed Tasks

Urgent & Important

  • Emergency Repair due in 1 day
    ☐ Identify problem ☐ Find solution ☐ Implement repair
  • Preventive Maintenance due in 2 weeks
    ☐ Plan maintenance ☐ Carry out maintenance ☐ Document results
  • New Equipment Installation due in 1 month
    ☐ Prepare site ☐ Install equipment ☐ Test and adjust
  • Health and Safety Training due in 1 month
    ☐ Plan training ☐ Conduct training ☐ Assess effectiveness
  • Building Security Upgrade due in 2 months
    ☐ Research security options ☐ Plan budget ☐ Implement upgrades

Important, Not Urgent

  • Routine Inspection due in 3 weeks
    ☐ Plan inspection ☐ Conduct inspection ☐ Document findings
  • Safety Audit due in 4 weeks
    ☐ Prepare for audit ☐ Conduct audit ☐ Implement changes
  • Waste Management Plan due in 1 month
    ☐ Review current waste management ☐ Plan improvements ☐ Implement changes
  • Staff Training due in 2 months
    ☐ Plan training ☐ Conduct training ☐ Assess effectiveness
  • Budget Review due in 2 months
    ☐ Review current budget ☐ Plan for next period ☐ Present to management
  • Annual Maintenance Plan Review due in 3 months
    ☐ Review current plan ☐ Update as necessary ☐ Get approvals
  • Equipment Upgrade due in 6 months
    ☐ Research new equipment ☐ Plan budget ☐ Purchase and install
  • Facility Expansion Planning due in 6 months
    ☐ Conduct feasibility study ☐ Design expansion plan ☐ Get approvals

Urgent, Less Important

  • Urgent Cleaning due in 2 days
    ☐ Assign cleaning staff ☐ Check completion
  • Minor Repairs due in 3 days
    ☐ Identify problem ☐ Find solution ☐ Implement repair
  • Inventory Check due in 1 week
    ☐ Count inventory ☐ Record findings ☐ Order new supplies if needed
  • Routine Equipment Check due in 1 week
    ☐ Plan check ☐ Perform check ☐ Record findings
  • New Staff Onboarding due in 1 week
    ☐ Prepare materials ☐ Conduct onboarding ☐ Check understanding
  • Staff Performance Review due in 2 weeks
    ☐ Prepare review materials ☐ Conduct reviews ☐ Discuss outcomes with staff

Not Urgent or Important

  • Facility Renovation Planning due in 1 year
    ☐ Conduct feasibility study ☐ Design renovation plan ☐ Get approvals