Facility Maintenance and Priority Management Template

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Effective maintenance management is crucial in the chemicals industry to prevent accidents and ensure smooth operations. This template helps Facility Managers prioritize and manage all maintenance tasks efficiently, addressing the most critical issues promptly.

Using a Priority Matrix, you can organize tasks such as emergency repairs, regular inspections, HVAC maintenance, pest control, and more, ensuring that your facility remains safe and compliant.

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Facility Maintenance and Priority Management for Priority Matrix

Facility Maintenance and Priority Management in Priority Matrix

Prioritize and manage maintenance tasks in your facility to ensure safety and operational efficiency.

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Proposed Tasks

Urgent and Important (Do First)

  • Task 1: Emergency Repair on Chemical Tank due in 1 day
    ☐ Assess the damage ☐ Arrange for necessary parts ☐ Carry out repairs
  • Task 3: HVAC System Maintenance due in 3 days
    ☐ Change filters ☐ Check system operation ☐ Schedule professional service if needed
  • Task 9: Plumbing Inspection due in 3 weeks
    ☐ Inspect for leaks ☐ Repair if necessary

Important, Not Urgent (Schedule)

  • Task 2: Regular Inspection of Safety Equipment due in 1 week
    ☐ Check fire extinguishers ☐ Inspect safety showers and eye wash stations ☐ Test alarm systems
  • Task 8: Equipment Calibration due in 2 weeks
    ☐ Coordinate with technical team for calibration ☐ Ensure all equipment is operating within specified parameters
  • Task 5: Check and Refill First Aid Kits due in 3 weeks
    ☐ Check expiry dates of medicines ☐ Refill as required
  • Task 7: Emergency Drill Planning due in 1 month
    ☐ Plan emergency evacuation drill ☐ Coordinate with all departments
  • Task 10: Electrical System Check due in 1 month
    ☐ Inspect wiring ☐ Test circuit breakers ☐ Schedule professional service if needed

Urgent, Not Important (Delegate)

  • Task 6: Waste Disposal Management due in 1 week
    ☐ Coordinate with waste disposal team ☐ Ensure proper disposal of chemical waste
  • Task 4: Pest Control Services due in 2 weeks
    ☐ Coordinate with pest control services ☐ Ensure all sensitive areas are properly protected