Facility Maintenance Prioritization Template

More facilities-management templates

Ensure your facilities are always in top condition with our Facility Maintenance Prioritization template. This tool helps you track and prioritize maintenance tasks based on their urgency and importance, ensuring that critical issues are addressed promptly and efficiently.

By using this template, you can streamline your maintenance process, improve response times, and maintain a high standard of functionality across all your facilities.

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Facility Maintenance Prioritization for Priority Matrix

Facility Maintenance Prioritization in Priority Matrix

Prioritize and manage facility maintenance tasks effectively with this comprehensive template.

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Proposed Tasks

Critical & Immediate

  • Emergency HVAC Repair due in 1 day
    ☐ Identify the problem ☐ Contact HVAC contractor ☐ Supervise repair work
  • Replace Broken Windows due in 2 days
    ☐ Measure broken windows ☐ Order replacement windows ☐ Schedule installation

Important & Non-Urgent

  • Monthly Fire Safety Check due in 2 weeks
    ☐ Check fire extinguishers ☐ Test fire alarms ☐ Inspect escape routes
  • Quarterly Pest Control due in 1 month
    ☐ Schedule pest control service ☐ Prepare facilities for service ☐ Follow-up on results
  • Paint Exterior Walls due in 2 months
    ☐ Choose paint color ☐ Order paint ☐ Schedule painting

Less Important & Immediate

  • Replace Light Bulbs in Lobby due in 3 days
    ☐ Assess bulb types needed ☐ Purchase bulbs ☐ Replace bulbs
  • Landscape Maintenance due in 4 days
    ☐ Plan landscape maintenance ☐ Schedule landscaping service ☐ Inspect completed work
  • Clean Gutters due in 2 weeks
    ☐ Schedule gutter cleaning ☐ Supervise cleaning ☐ Inspect completed work

Non-Critical / Long-Term

  • Upgrade Security System due in 3 months
    ☐ Research security system options ☐ Choose security system ☐ Install security system
  • Annual Building Inspection due in 6 months
    ☐ Schedule inspection ☐ Prepare necessary documentation ☐ Address any issues found