Facilities Maintenance Tracker Template

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Efficiently manage your facility maintenance tasks with the Facilities Maintenance Tracker template. This tool helps prioritize and monitor various maintenance activities, from emergency repairs to routine inspections, ensuring they are completed on time with minimal disruption.

By utilizing this template, a Director of Facilities Management can systematically address maintenance tasks, ensuring nothing falls through the cracks and the facility remains in optimal condition.

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Facilities Maintenance Tracker for Priority Matrix

Facilities Maintenance Tracker in Priority Matrix

Prioritize and track maintenance tasks to ensure timely completion and minimal disruption.

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Proposed Tasks

Critical & Immediate

  • Emergency HVAC Repair - due in 1 day
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion
  • Emergency Power Outage - due in 1 day
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion
  • Emergency Roof Repair - due in 3 days
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion

Critical & Scheduled

  • Scheduled Fire System Check - due in 1 week
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform system check ☐ Record findings
  • Scheduled Electrical System Check - due in 2 weeks
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform system check ☐ Record findings
  • Scheduled Pest Control - due in 1 month
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform pest control ☐ Record findings

Routine & Immediate

  • Immediate Elevator Issue - due in 1 day
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion
  • Immediate Plumbing Issue - due in 2 days
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion
  • Immediate Security System Issue - due in 2 days
    ☐ Identify the issue ☐ Assign technician ☐ Monitor progress ☐ Verify completion

Routine & Scheduled

  • Routine Cleaning and Sanitation - due in 1 week
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform cleaning ☐ Record findings
  • Routine Grounds Maintenance - due in 2 weeks
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform maintenance ☐ Record findings
  • Routine Building Inspection - due in 1 month
    ☐ Notify relevant staff ☐ Prepare necessary equipment ☐ Perform inspection ☐ Record findings