Facilities Maintenance Prioritization Template

More facilities-management templates

Effectively manage maintenance tasks across all your facilities with the Facilities Maintenance Prioritization template. Using the Quadrants method, this template helps you identify and prioritize the most urgent and important tasks to ensure optimal operational efficiency.

From emergency repairs to routine inspections, this template guides you through scheduling, coordinating, and completing essential maintenance activities. Streamline your facilities management and keep your operations running smoothly.

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Facilities Maintenance Prioritization for Priority Matrix

Facilities Maintenance Prioritization in Priority Matrix

Prioritize critical maintenance tasks across multiple facilities using the Quadrants method.

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Proposed Tasks

Urgent and Important

  • Emergency HVAC Repair due in 1 day
    ☐ Identify the problem ☐ Coordinate with repair services ☐ Ensure the task is completed
  • Replace Broken Window due in 2 days
    ☐ Order replacement window ☐ Coordinate with installation services ☐ Ensure the task is completed
  • Replace Flickering Light Bulbs due in 2 days
    ☐ Identify the bulbs that need replacement ☐ Order replacement bulbs ☐ Coordinate with maintenance team ☐ Ensure the task is completed

Important, Not Urgent

  • Routine Electrical Inspection due in 2 weeks
    ☐ Schedule inspection ☐ Prepare necessary documents ☐ Ensure the task is completed
  • Security System Update due in 3 weeks
    ☐ Identify necessary updates ☐ Coordinate with security services ☐ Ensure the task is completed
  • Annual Fire Safety Inspection due in 6 months
    ☐ Schedule inspection ☐ Prepare necessary documents ☐ Ensure the task is completed

Urgent, Not Important

  • Clean Gutters due in 1 week
    ☐ Schedule cleaning ☐ Ensure the task is completed
  • Install New Signage due in 1 month
    ☐ Design the signage ☐ Order the signage ☐ Coordinate with installation team ☐ Ensure the task is completed

Not Urgent, Not Important

  • Parking Lot Resurfacing due in 4 months
    ☐ Get quotes from contractors ☐ Coordinate with chosen contractor ☐ Ensure the task is completed
  • Paint Exterior Walls due in 5 months
    ☐ Select color and type of paint ☐ Coordinate with painting services ☐ Ensure the task is completed