Facilities Maintenance and Preventive Planning Template

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Ensure your educational facilities are always up and running with our comprehensive Facilities Maintenance and Preventive Planning template. This tool helps you prioritize, track, and manage all maintenance tasks, from HVAC system checks to emergency evacuation plan reviews, using a priority matrix.

By adopting this template, you can streamline operations, prevent issues before they arise, and maintain a safe, compliant, and functional environment for students, staff, and visitors.

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Facilities Maintenance and Preventive Planning for Priority Matrix

Facilities Maintenance and Preventive Planning in Priority Matrix

Prioritize and track all maintenance tasks and plan for preventive maintenance efficiently.

You can start using Facilities Maintenance and Preventive Planning or other Education Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

Not Urgent, Not Important

  • Establish Priority Matrix System - Due in 1 week
    ☐ Choose a platform ☐ Train team on usage ☐ Set up initial tasks
  • HVAC System Maintenance - Due in 2 weeks
    ☐ Inspect system ☐ Perform necessary repairs ☐ Schedule regular maintenance
  • Fire Safety Inspection - Due in 3 weeks
    ☐ Inspect all fire extinguishers ☐ Check fire alarm system ☐ Address any violations
  • Accessibility Compliance Check - Due in 1 month
    ☐ Check all facilities for ADA compliance ☐ Make necessary adjustments
  • Emergency Evacuation Plan Review - Due in 6 weeks
    ☐ Review current plan ☐ Update if necessary ☐ Communicate changes to staff
  • Cafeteria Health Inspection - Due in 2 months
    ☐ Prepare for inspection ☐ Address any violations
  • Roof Inspection - Due in 2 months
    ☐ Inspect roof for damages ☐ Repair any issues
  • Playground Safety Check - Due in 2 months
    ☐ Inspect all equipment ☐ Make necessary repairs
  • Gym Equipment Maintenance - Due in 3 months
    ☐ Inspect all equipment ☐ Repair or replace as necessary
  • Science Lab Safety Inspection - Due in 3 months
    ☐ Inspect all equipment and chemicals ☐ Address any safety concerns
  • Library Maintenance - Due in 3 months
    ☐ Inspect all bookshelves and seating ☐ Repair or replace as necessary
  • Art Room Ventilation Check - Due in 4 months
    ☐ Inspect ventilation system ☐ Address any issues
  • Computer Lab Maintenance - Due in 4 months
    ☐ Check all computers for updates ☐ Repair or replace as necessary
  • Bathroom Maintenance - Due in 5 months
    ☐ Inspect all bathrooms ☐ Address any plumbing or cleanliness issues
  • Music Room Acoustic Inspection - Due in 5 months
    ☐ Inspect room for proper acoustics ☐ Make necessary adjustments
  • Locker Inspection - Due in 6 months
    ☐ Inspect all lockers for damage ☐ Repair or replace as necessary
  • Hallway Lighting Check - Due in 6 months
    ☐ Inspect all lights ☐ Replace any burnt out bulbs
  • Parking Lot Maintenance - Due in 7 months
    ☐ Inspect for potholes or other damage ☐ Repair as necessary
  • Security System Check - Due in 7 months
    ☐ Inspect all cameras and alarms ☐ Address any issues
  • Landscaping Maintenance - Due in 8 months
    ☐ Inspect all outdoor areas ☐ Address any landscaping issues